People Operations Coordinator

Sport Three Sixty Academy; Dubai; On-site; AED 30,000 - 50,000; Full time

Job summary

A leading academy in Dubai is seeking a People Operations Coordinator to provide essential HR support. This role involves managing recruitment processes, payroll preparation, and HR administration while driving improvements in workflows. Ideal candidates are proactive and organized, with key responsibilities ranging from onboarding to document management.

Qualifications

• Proactive mindset and ability to follow through on execution.
• Experience in HR operations, particularly in recruitment and payroll.
• Strong organizational skills and attention to detail.

Responsibilities

• Support recruitment by publishing job postings and managing candidate responses.
• Prepare payroll inputs and track employee leaves and documentation.
• Coordinate onboarding and offboarding processes for new hires.

Skills

Recruitment

Payroll Preparation

HR Administration

Process Improvement

Organizational Skills

Job description

Role Purpose

The People Operations Coordinator provides day-to-day support across core HR operational areas, including recruitment, onboarding, documentation, and payroll preparation. This position plays a key role in helping the HR department maintain consistency, accuracy, and efficiency during a critical period of growth. The role is designed for someone with a proactive mindset, able to follow through on execution while contributing to process improvements.

Key Responsibilities

1. Recruitment Support

• Publish job postings across LinkedIn and other job platforms
• Manage candidate responses and track application pipelines
• Coordinate interview scheduling with candidates and hiring managers
• Assist in drafting offer letters and formatting employment contracts
• Maintain recruitment trackers and update hiring status logs

2. Payroll Preparation

• Collect and consolidate monthly coaching reports from CRM
• Cross-check hours against internal logs for accuracy
• Prepare salary inputs for coaches, receptionists, and back-office staff
• Flag inconsistencies and prepare monthly files for final review by HR Specialist

3. HR Administration

• Maintain and organize employee files (digital and hard copy)
• Track leave balances, absences, and probation periods
• Manage HR-related documents such as NOCs, salary certificates, visa forms
• Follow up on renewals, document expiries, and compliance requirements

4. Onboarding & Offboarding Coordination

• Prepare onboarding kits and welcome checklists
• Coordinate with other departments to arrange system access
• Schedule introductions and induction sessions
• Collect exit forms, IDs, and ensure documentation is closed properly

5. System & Workflow Coordination

• Support the improvement of HR templates and processes
• Help digitize tracking sheets and reduce manual work
• Maintain accurate HR logs including: staff lists, contact details, contract renewals, etc.