People And Office Coordinator - Dubai

Sokin; Dubai; Hybrid; AED 89,000 - 134,000; Full time

Benefits offered by this job

Hybrid work model

Private healthcare insurance

30 days annual leave

Birthday leave

Work laptop provided

Job summary

Sokin is hiring a proactive People & Office Coordinator to support our MEA & APAC teams from Dubai HQ. You will manage Dubai office operations, facilities, events, onboarding/offboarding, and partner with HR across regions, helping create a seamless employee experience.

The role reports to the regional HR Partner and requires coordinating with Office Managers and the People Team to maintain a high standard of office operations and people services.

Qualifications

• 2-3 years' experience in an Office Administrator, Office Manager or Workplace Operations role.
• Experience supporting HR or People teams is a plus.
• Willingness to develop professionally and grow within the People Team.

Responsibilities

• Oversee smooth, safe, and efficient running of the Dubai office, ensuring regulatory compliance and audit readiness.
• Manage relationships with building management, landlords and vendors.
• Coordinate facilities-related projects (moves, fit-outs, improvements).
• Oversee office communications and notices, keeping the team informed.
• Support C-Suite visitors and global team members when visiting Dubai.
• Lead health and safety procedures, including risk assessments and fire safety.
• Plan and deliver internal events in Dubai (monthly socials, onboarding sessions, leadership visits).
• Liaise with regional office managers and teams to support global events and cross-office gatherings.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

People focus

Job description

Job Description:

People & Office Coordinator – Dubai

Location: Dubai, UAE

Works closely with: Regional HR Partner, regional Office Managers & People Team

The Role

We’re looking for a proactive and organised People & Office Coordinator to support our growing People & Office functions across MEA & APAC.

Reporting to the regional HR Partner, you will be based in our Dubai HQ. You’ll play a key role in delivering a seamless employee experience — providing administrative, operational, and coordination support in office.

About Us

Sokin is a next-generation B2B financial services provider, enabling businesses to make and receive global payments with greater speed, lower cost, and total transparency. Our mission is simple:we’reunifying the best ofbusiness banking.

We deliver services across:

• Global payments and receivables
• Foreign Exchange (FX)
• Treasury management
• Finance reconciliations

We are rapidly expanding, with established presence in EMEA, APAC, and North America.Backed by a strong global infrastructure and industry-leading partners, we are redefining how businesses move money worldwide.

Our clients span industries from sports and entertainment tologisticsand travel, and our community is growing rapidly. As we continue to expand,we’rebuilding a team of exceptional people who share our ambition to transform the future of global payments.

What You’ll Do

Office Operations

• Oversee the smooth, safe, and efficient running of the Dubai office, ensuring it's well-maintained, compliant with regulatory requirements, and remains audit-ready
• Manage relationships with building management, landlords and vendors
• Oversee office access, security, maintenance, and supplies
• Manage and coordinate facilities-related projects (moves, fit-outs, improvements, etc.)
• Manage approvals, budget, payment and stock for office and kitchen services, supplies, and maintenance
• Manage office communications and notices, keeping the team informed of updates and activities
• Support C-Suite visitors and global team members when visiting Dubai
• Liaise with Finance on purchase orders, invoices, and expenses relating to the office
• Lead and maintain all health and safety procedures, including first aid, risk assessments and fire safety

Workplace Experience & Events (UAE)

• Create a welcoming, inclusive and safe office environment that reflects Sokin's culture and values
• Be a friendly, trusted point of contact for People and Office related queries, escalating where needed
• Plan and deliver internal events in Dubai, including monthly socials, seasonal parties, onboarding sessions, and leadership visits
• Liaise with regional office managers and teams to support the coordination of global events, such as regional offsites, town halls, and cross-office gatherings, in partnership with the People team and Marketing (Brand) team
• Own event logistics end-to-end: venues, catering, suppliers, and day-of execution
• Help deliver consistent communication across the region, reinforcing our culture and values

Onboarding & Offboarding

• Support the onboarding and offboarding lifecycle for employees, ensuring a high-touch, professional experience
• Act as the central lead between People Ops, Hiring Managers, and IT to ensure equipment and induction schedules are delivered flawlessly

Global People Team Support & Operations

• Support and lead on specific People projects as requested by the HR Partner taking initiative on delivery and reporting
• Cross-collaborate and work with the People team across the globe to align on global processes, share best practices, and ensure consistent HR processes and employee experience
• Provide ad-hoc support to the wider People and Talent Acquisition (TA) teams as requested
• Support the regional Office Managers and People Team on social events, office-wide celebrations, and the "look and feel" of the physical workspace

What You Bring

• 2-3 years' experience in an Office Administrator, Office Manager or Workplace Operations role
• 1-2 years' experience in an HR Administrator or HR Coordinator role (preferred, but not required)
• Proven ability to run office operations end-to-end, in a fast paced environment
• Excellent organizational and multitasking skills with a strong attention to detail and a high standard of accuracy
• Working knowledge of HR processes, documentation, and systems (preferred, but not required)
• Organised and proactive, with strong prioritisation and communication skills
• Team-oriented and approachable, with a passion for people and process excellence
• Willingness to develop professionally and grow within the People Team

What We Offer

• Hybrid working with flexibility(3 days in the office)
• Private healthcare insurance coverage
• 30 days of Annual Leave (PTO)
• Celebration Leave (enjoy your birthday off)
• Work Laptop preference
• A fun, fast paced and collaborative place to work, where you’ll be actively involved in shaping our culture

Why Join Sokin?

You’ll be part of a dynamic, collaborative People Team that’s shaping how we support and scale globally. This role offers the chance to build HR knowledge and experience across multiple regions, work with inspiring leaders, and make a real impact on how we deliver the People experience at Sokin.

You’ll join a high-performing People team with real exposure to leadership, meaningful ownership, and the opportunity to grow your career quickly within an ambitious fintech environment.

At Sokin, We Value People Who

• Bring the Hustle
• Own It
• Better Together
• Communicate with No Bullshit
• Break the Mould

Requirements: