Payroll Specialist

MENASCO; Dubai; On-site; AED 134,000 - 179,000; Full time

Job summary

MENASCO is seeking a detail-oriented Payroll Specialist in Dubai to manage end-to-end payroll processing in compliance with UAE Labour Law, WPS requirements and company policies. You will handle monthly cycles, attendance, deductions, reconciliations and reporting, ensuring accuracy and timely payment.

The role requires 3–4 years of UAE payroll experience, strong knowledge of WPS, MOHRE, gratuity calculations and ERP systems.

Qualifications

• 3–4 years of hands-on payroll experience in UAE.
• Strong working knowledge of UAE Labour Law, WPS, MOHRE requirements.

Responsibilities

• Process complete monthly payroll cycle for employees with accuracy and timeliness.
• Review attendance, timesheets, overtime, leaves, allowances, bonuses and deductions.
• Prepare and submit WPS Salary Information Files (SIF) in MOHRE format.
• Reconcile payroll reports with salary sheets, employee records and GL accounts.
• Calculate leave salary, end-of-service benefits, gratuity and final settlements as per UAE law.
• Maintain payroll records, disclosures and supporting schedules.
• Prepare payroll journal entries and coordinate with Finance for posting to GL accounts.
• Support audits with payroll reports and reconciliations.
• Ensure payroll changes are approved before processing.
• Assist in improving payroll controls and ERP reporting.

Skills

Payroll processing

WPS compliance

UAE Labour Law

Excel proficiency

GL reconciliation

Attention to detail

Communication

Education

Bachelor's degree in Accounting/Finance

Tools

ERP systems

ePromis

Job description

We are seeking a detail-oriented and experienced Payroll Specialist to manage end-to-end payroll processing and ensure the accurate and timely payment of employee salaries in compliance with UAE Labour Law, WPS requirements and company policies.

Key Responsibilities:

• Process the complete monthly payroll cycle for employees, ensuring accuracy and timely completion.
• Review attendance, timesheets, overtime, allowances, incentives, bonuses, leave, unpaid leave and payroll deductions.
• Prepare, validate and submit WPS Salary Information Files (SIF) in accordance with MOHRE requirements.
• Reconcile payroll reports with salary sheets, employee records, attendance data, WPS files and general ledger accounts.
• Calculate leave salary, end-of-service benefits, gratuity, final settlements and other employee benefits in accordance with UAE Labour Law and company policy.
• Maintain payroll provisions and schedules for leave salary, gratuity, bonuses and other employee-related benefits.
• Prepare payroll journal entries and coordinate with the Finance Manager for accurate posting to the appropriate GL accounts, cost centres, projects and divisions.
• Conduct monthly reconciliation of payroll expenses and payroll-related payable and provision accounts.
• Coordinate with HR, Finance, Operations and project teams to resolve attendance, employee master-data and payroll-related discrepancies.
• Maintain accurate and confidential payroll records, employee documents and supporting schedules.
• Support internal and external audits by providing payroll reports, reconciliations and supporting documentation.
• Prepare monthly payroll reports and management summaries, including employee cost analysis, overtime, deductions and payroll variance reports.
• Ensure all payroll changes are properly supported and approved before processing.
• Assist in improving payroll controls, automating processes and ERP-based payroll reporting.

Qualifications / Requirements:

• Bachelor's degree in Accounting, Finance, Commerce, Human Resources or a related field.
• Minimum 3-4 years of hands-on payroll experience in the UAE is mandatory.
• Strong working knowledge of UAE Labour Law, WPS, MOHRE requirements, leave salary, gratuity and end-of-service calculations.
• Experience managing payroll for both staff and labour categories is highly preferred.
• Experience in construction, MEP, contracting or a project-based organization will be an advantage.
• Strong understanding of payroll accounting, GL reconciliation, provisions, accruals and cost allocation.
• Proficiency in Advanced Microsoft Excel and payroll reconciliations.
• Practical experience with payroll or ERP systems is required; experience with ePromis will be an advantage.
• High level of accuracy, confidentiality, integrity and attention to detail.
• Ability to meet strict payroll deadlines and work effectively under pressure.
• Strong analytical, communication and coordination skills.