Operations Technical Assistant

Telford Offshore; Dubai; On-site; USD 60,000 - 85,000; Full time

Job summary

A leading company in the maritime sector seeks an experienced professional to manage vessel certifications and documentation. The role involves maintaining regulatory compliance, utilizing document management systems, and supporting procurement processes. The ideal candidate possesses strong industry knowledge and communication skills, with a focus on upholding stringent HSEQ standards.

Qualifications

• Extensive work experience in oil & gas and maritime sector.
• Knowledge of shipping industry regulations and best practices.
• Proficient with electronic document management systems.

Responsibilities

• Maintain up-to-date vessel certifications and documentation.
• Manage OCIMF website and coordination with Classification Society.
• Support tender documentation and logistics operations.

Skills

Document Management

Vessel Tracking

Communication (English)

Tools

SharePoint

Microsoft Office Suite

Job description

Role and Responsibilities:

• Maintain up-to-date vessels certification and documentation including flag and class certificates and ensures it is available in a timely and comprehensive manner.
• Uploading/downloading documents/drawings into Classification Society (ABS) portal for ABS Approval and updating the ABS database.
• Publish documents in SharePoint.
• Managing company OCIMF website, raising inspection requests.
• Assist in supporting tender technical documentation submission.
• Assist in supporting Procurement and Logistics Department.
• Point of contact for Flag state and Classification Society, ensure all documentation and certification for the vessels are up to date and in place.
• In charge of the vessel communications arrangement for the Company’s fleet, i.e. GMDSS, LRIT, SSAS.
• Filing electronically of all Technical Department documents.
• Ensures to understand and act in compliance with Telford policies and procedures.
• Uphold and promote HSEQ standards by adhering to health and safety policies, minimizing environmental impact, ensuring quality compliance, and contributing to continual improvement initiatives.
• Other duties as directed by Telford Offshore line management from time to time.

Key Qualifications/Experience:

• Extensive work experience within the oil & gas and maritime sector.
• Knowledge of the shipping and maritime industry, particularly with respect to vessels.
• Understanding of vessel types, regulations, and best practices is essential.
• Experience with electronic document management systems, such as SharePoint.
• Proficient with relevant software or systems used for vessel tracking, scheduling, and another operational task.
• Strong verbal and written communication skills in English.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)