Operations/Logistics Coordinator

AMS International UAE; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Operations Coordinator to manage daily administrative and operational functions. This role is crucial for ensuring smooth internal operations and external engagements, such as exhibitions and events. The ideal candidate will have a minimum of 2 years of experience in administration, particularly in an art institution or corporate setting. With strong organizational skills and the ability to multitask, you will oversee documentation, vendor coordination, and logistical support. Join a collaborative environment where your contributions will significantly impact the organization’s success.

Qualifications

• Minimum 2 years of experience in administration, preferably in an art institution.
• Strong organizational and multitasking skills with attention to detail.

Responsibilities

• Oversee administrative tasks including documentation and invoicing.
• Coordinate facility maintenance and manage vendor relationships.
• Support logistics for exhibitions and events.

Skills

Administrative Skills

Operations Management

Logistics Coordination

Microsoft Office Suite

Communication Skills

Attention to Detail

Tools

Microsoft Excel

Job description

Recruiter @ AMS International UAE | Digital Marketing

Job Title: Operations Coordinator

Reporting To: Director

Position Type: Full-Time

Work Hours: 10 AM – 7 PM, Monday to Saturday (2 days off on alternate weekends)

(Availability for late evenings as per Ishara Programmes at Alserkal Avenue)

Job Summary

The Operations Coordinator is responsible for managing Ishara Foundation’s daily administrative and operational functions. This includes coordinating facility maintenance, handling documentation, liaising with vendors, and supporting the overall logistical and administrative needs of the organization. The role is essential in ensuring the seamless execution of internal operations and external engagements such as exhibitions and events.

Key Responsibilities

• Oversee all administrative tasks including documentation, filing, invoicing, and expense approvals.
• Coordinate facility maintenance and liaise with third-party vendors for repairs and annual maintenance.
• Manage Ishara’s records for the gallery and storage spaces, as well as for exhibitions.
• Source and compare vendor quotations and handle the procurement process.
• Track operational expenses and ensure budget alignment.
• Support logistics and coordination for exhibitions, events, and special projects.
• Ensure compliance with internal procedures and standards for administrative tasks.
• Assist other departments with cross-functional operational support as needed.

Skills & Requirements

• Minimum 2 years of experience in administration—preferably in an art institution, event company, or corporate setup.
• Prior experience in operations and logistics is essential.
• Proficient in Microsoft Office Suite, especially Excel.
• Excellent organizational and multitasking skills; ability to coordinate with multiple stakeholders.
• Strong communication skills—written, verbal, and interpersonal.
• Attention to detail and ability to manage multiple deadlines.
• Discretion in handling confidential information.
• Proactive, adaptable, and able to work independently.
• Collaborative mindset with the ability to work across departments and levels.