Operations Coordinator

Paris Society International; Dubai; On-site; AED 123,000 - 201,000; Full time

Job summary

Paris Society International in Dubai is seeking an Operations Coordinator to support the COO and the Operations team in day-to-day coordination across departments. This hands-on role demands excellent organization, strong communication, and meticulous follow-up to ensure deadlines are met.

You will coordinate across venues, prepare trackers, dashboards, and reports, and assist with new openings and ad-hoc projects.

Qualifications

• Bachelor's degree in Business, Hospitality, Management or a related field.
• Experience in luxury hospitality or fast-paced corporate environment is advantageous.
• Excellent organizational and time-management abilities.
• Strong communication skills in English, both written and spoken.
• Ability to manage multiple tasks with high attention to detail.

Responsibilities

• Support the COO and Operations team with the day-to-day coordination of operational matters.
• Maintain an overview of ongoing operational projects priorities and deadlines.
• Follow up with departments and venues on pending actions and ensure deadlines are met.
• Coordinate information between the COO, Operations team and relevant departments.
• Prepare and maintain trackers, action plans, and follow-up documents.
• Collect and consolidate operational updates from different venues and departments.
• Flag delays, outstanding actions, or issues requiring management attention.
• Assist with the coordination and follow-up of new restaurant openings and operational projects.
• Support communication and coordination between Head Office and the different venues.
• Attend meetings, prepare minutes, action points and follow-ups.
• Maintain organized records, documents, reports and presentations for the COO and Operations team.
• Assist with the preparation of weekly and monthly operational reports.
• Prepare presentations, Excel files, summaries and other documents as required.
• Support the organization of internal meetings, workshops, events and management gatherings.
• Assist with the COO's calendar, meetings and scheduling when required.
• Coordinate meeting agendas, supporting documents and follow-up actions.
• Provide general administrative support to the COO and Operations team.
• Gather and consolidate KPIs, reports and business updates from different departments and venues.
• Maintain regular operational dashboards and trackers.
• Follow up on key actions and provide regular status updates.
• Assist in preparing management reports and presentations.
• Ensure that information shared with the COO and senior management is accurate, complete and up to date.
• Provide ad-hoc operational and administrative support as required.
• Assist with research, data collection and preparation of information.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Team collaboration

Proactive problem solving

Education

Bachelor's degree in Business, Hospitality, Management or related field

Tools

Microsoft Excel

PowerPoint

Microsoft Office

Job description

As part of the continued growth of Paris Society Middle East we are looking for a strong Operations Coordinator to support the COO and the Operations team strong in the day-to-day coordination and follow-up of the business This is a highly transversal and hands‑on position requiring excellent organization attention to detail and strong communication skills The role will be responsible for ensuring that information actions and priorities are properly coordinated and followed up across the business Based At the Group s headquarters in Dubai the position will work closely with Operations Finance HR Marketing Development Culinary Sales amp Events and other support functions The role may also require travel to the Group s different restaurants and hospitality venues across the Middle East strong strong strong

Main Responsibilities

• Operations amp CoordinationSupport the COO and Operations team with the day‑to‑day coordination of operational matters
• Maintain an overview of ongoing operational projects priorities and deadlines
• Follow up with departments and venues on pending actions and ensure deadlines are met
• Coordinate information between the COO Operations team and relevant departments
• Prepare and maintain trackers action plans and follow‑up documents
• Collect and consolidate operational updates from different venues and departments
• Flag delays outstanding actions or issues requiring management attention
• Assist with the coordination and follow‑up of new restaurant openings and operational projects
• Support communication and coordination between Head Office and the different venues
• Administrative SupportAttend meetings and prepare minutes action points and follow‑ups
• Maintain organized records documents reports and presentations for the COO and Operations team
• Assist with the preparation of weekly and monthly operational reports
• Prepare presentations Excel files summaries and other documents as required
• Support the organization of internal meetings workshops events and management gatherings
• Assist with the COO s calendar meetings and scheduling when required
• Coordinate meeting agendas supporting documents and follow‑up actions
• Provide general administrative support to the COO and Operations team

Reporting amp Follow‑Up

• Gather and consolidate KPIs reports and business updates from different departments and venues
• Maintain regular operational dashboards and trackers
• Follow up on key actions and provide regular status updates
• Assist in preparing management reports and presentations
• Ensure that information shared with the COO and senior management is accurate complete and up to date

Ad‑Hoc Support

• Provide support to the COO and Operations team on ad‑hoc operational and administrative matters
• Assist with research data collection and preparation of information when required
• Support cross‑functional projects and initiatives according to business needs
• Liaise with internal and external stakeholders to ensure smooth coordination and follow‑up

This list of responsibilities is not exhaustive and may evolve according to the needs of the business

• Bachelor s degree in Business, Hospitality, Management or a related field.
• Previous experience in luxury hospitality, F&B, restaurants or a fast‑paced corporate environment is an advantage.
• Excellent organizational and time‑management skills.
• Strong attention to detail and ability to follow up on multiple tasks simultaneously.
• Proactive, hands‑on and solution‑oriented.
• Strong written and verbal communication skills in English.
• Comfortable coordinating with multiple departments and stakeholders.
• Strong Excel, PowerPoint and Microsoft Office skills.
• Ability to prepare clear reports, trackers and presentations.
• Comfortable working with senior management and handling confidential information.
• Ability to work independently while also being a strong team player.
• Flexible and comfortable working in a fast‑paced and changing environment.