Operations Coordinator

Miral Experiences; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading leisure and entertainment company in Abu Dhabi is seeking an Operations Coordinator to assist with various administrative tasks. You will play a key role in supporting the Operations Director and management by drafting correspondence, organizing meetings, and maintaining communication channels. This position requires strong MS Office skills and a keen attention to detail, along with at least one year of experience in a similar role.

Qualifications

• 1 year of work experience in an administrative role.
• Good written & spoken English skills.
• Intermediate MS Excel certification preferred.

Responsibilities

• Assisting the Operations Director with administrative duties.
• Drafting letters, e-mails, and standard reports.
• Organizing internal events and meetings.

Skills

Attention to Detail

Communication Skills

Guest Focus

Education

Higher Secondary or equivalent

Degree or Diploma in any field

Tools

MS Office

Excel

Job description

Job Overview:

To ensure a smooth and efficient operation in the Operations department in relation to the company core process; thus, directly impacting the opening of the leisure facility, delivering the experience and closing the leisure facility.

The Operations Coordinator is responsible for assisting the Operations Director and management team with regards to, but not limited to all types of administrative duties including updating various data sources for the Operations Director and/or management team, taking meeting minutes, filing, ensuring communication channels are updated for the team, managing stationery resources, raising and following up on PRs and ensuring timeliness of such and providing general support to the Operations team.

Job Scope:

• Drafting letters, e-mails and standard reports and presentations
• Organizing meetings, briefings and department internal events including invitations, room bookings, catering requests
• Taking and distributing meeting minutes
• Raising purchase requests and subsequently following up on approvals, delivery and payment
• Keeping the relevant stationery stock for the department and handling stationery requisitions as required
• Handling any filing required in the department and ensuring the necessary documents and records are updated and filed correctly
• Processing various departmental forms including leave requests, expense reimbursements, business travel authorizations
• Updating any regular trackers, excel sheets or reports
• Raising service requests for maintenance required in the department
• Updating any timekeeping/attendance records (not including actual scheduling and approvals of overtime etc.)
• Any other administrative work as required by the department
• Work in park as needed by the business. This is not a regular event but in extreme circumstances, it may be required.

Job Essential:

• Higher Secondary or equivalent
• MS Office basic knowledge – Excel, Word, Outlook
• 1 year of work experience
• Good written & spoken English skills
• Good attention to detail
• Guest focus
• Good communication skills
• Microsoft Office proficiency, including Word, Excel, Outlook and PowerPoint

Job Desirable:

• Degree or Diploma in any field
• MS Excel Intermediate certified
• ILTP Lifeguard License
• 1+years’ experience in an administrative role
• Operational experience in a theme park or other leisure/hospitality environment
• Lifeguard experience
• Ability to work to tight deadlines
• Ability to manage upwards