Operation Coordinator

Job Title: Project Coordinator

Nationality: Indian

Vacancy: 1 Vacancy

Job Description

Coordination

• Coordinate day-to-day activities across Contracting / Fit out / Maintenance teams ensuring project timelines and deliverables are met.
• Monitor project progress and report regularly to senior management with updates and potential risks.
• Liaise with project managers, site engineers, designers, and subcontractors to ensure alignment across disciplines.
• Assist in planning schedules, manpower allocation, and procurement timelines.

Documentation & Reporting

• Maintain and update project files including drawings, permits, contracts, variations, and approvals.
• Prepare project status reports, MOMs, and ensure timely follow-up on all assigned tasks.
• Support in preparing documentation for authority submissions (DM, DDA, Trakhees, etc.).

Procurement & Resource Coordination

• Track material requests, delivery schedules, and ensure availability as per project needs.
• Coordinate with the procurement team and vendors to follow up on orders, quotations, and delivery deadlines.
• Support in managing and tracking manpower deployment of sub-contractors across various job sites.

Client & Stakeholder Support

• Serve as the point of contact between clients, consultants, and internal departments for operational follow-ups.
• Coordinate site visits, client meetings, and inspections with relevant teams.
• Assist in communicating design and coordination requirements for Fit-Out projects.

Compliance & Quality Assurance

• Support QA/QC documentation and ensure standards are followed across all project stages.
• Coordinate HSE requirements and ensure documentation is in place for audits and inspections.

Desired Candidate Profile

Qualifications & Skills:

• Bachelor’s degree in Civil Engineering, Mechanical/Electrical Engineering, Architecture, or Business Administration.
• 3–6 years of experience in operations or project coordination within construction, MEP, and/or interior fit-out sectors.
• Familiarity with project lifecycle management, material tracking, and documentation.
• Strong communication and coordination skills with a proactive attitude.
• Proficiency in MS Office (Word, Excel, Outlook), and project management tools (Primavera/MS Project – optional).
• Good knowledge of local authority regulations (DM, DCD, Trakhees, DDA, DEWA, SIRA etc.).
• Ability to multitask and work in a fast-paced environment.
• UAE driving license is an advantage.

Preferred Attributes:

• Highly organized, detail-oriented, and capable of managing priorities across multiple teams.
• Client-focused and committed to project deadlines and quality standards.
• Team player with the ability to work independently when required.