Officer OPD and Central Booking

Fakeeh University Hospital; Dubai; On-site; AED 201,000 - 268,000; Full time

Job summary

Fakeeh Health in Dubai invites applications for a Receptionist role at Fakeeh University Hospital. You will be the first point of contact, ensuring smooth greetings, information delivery, and efficient service for patients and visitors.

Responsibilities include handling calls, emails, live chats, scheduling outpatient appointments, updating patient data, and supporting cross-department coordination to maintain clinic flow.

Qualifications

• 0–2 years in customer service or call center, healthcare preferred.

Responsibilities

• Handle inbound/outbound calls, emails, live chats, surveys and related communications.
• Answer calls within required time frames and document interactions per SOP.
• Schedule and confirm appointments; coordinate with departments to ensure smooth patient flow.
• Escalate complex issues to senior staff and track KPIs monthly.
• Provide information on services and policies; assist with rescheduling or cancellations.

Skills

Customer service

Call center

Healthcare exposure

Job description

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Fakeeh Health is a pioneering healthcare group brought to the UAE by the esteemed founders of Fakeeh Care Group, KSA. With a strong legacy in clinical excellence, research & innovation, and academic integration, Fakeeh Health stands as a testament to our unwavering commitment to delivering holistic, high-quality, and accessible healthcare.

Fakeeh Health includes a network of patient-focused facilities led by our flagship, Fakeeh University Hospital, where Person-Centered Care (PCC) guides both patient and employee experiences. As a Planetree-aligned organization, we foster a supportive and empowering work culture. Our network also includes Fakeeh MediCenters across Dubai for accessible primary care, the tech-enabled Fakeeh Smart Clinic for hybrid physical and virtual care, and Fakeeh DaySurge, focused on minimally invasive, same-day procedures.

Aligned with our organizational values and PCC goals, we value professionals who bring experience in community engagement or corporate social responsibility (CSR), as such backgrounds reflect our shared commitment to meaningful social impact and community upliftment.

JOB PURPOSE:

To provide a high-quality, professional service to all visitors at the reception, ensuring efficient communication and customer service.

KEY RESPONSIBILITIES AND DUTIES:

• Handles inbound and outbound calls, emails, live chats, surveys, telesales, telemarketing activities, and other required forms of communication.


• Answers calls within the specified time frame based on business needs.


• Updates customer information in the system for both new and existing customers, documenting all call details according to standard operating procedures.


• Follows up with customers as needed (e.g., call backs).


• Builds customer interest in services and products, including upselling when appropriate.


• Responds to customer inquiries and complaints accurately and within a specified time frame, offering advice and solutions for issues.


• Achieves the requested KPIs (Key Performance Indicators) monthly.

• Ensures accurate appointment scheduling by confirming dates, times, and other details with customers to minimize errors and miscommunication.


• Assists customers with general information regarding services, policies, and procedures to guide them effectively.


• Coordinates with other departments to ensure smooth patient flow and timely bookings.


• Escalates complex issues or complaints to senior team members as needed, ensuring that problems are addressed promptly and effectively.


• Prepares reports and updates on appointment scheduling, booking trends, and customer feedback to support ongoing improvements in service delivery.


• Other duties as assigned within the scope of the job.

• Responsible for entering OPD doctors’ schedules in the system.


• Reviews the daily Outpatient Clinic schedule to ensure accuracy and availability.


• Responsible for applying cancellation, sick leave, or any changes in the outpatient clinic schedule sheet provided by the Outpatient Director or sent through internal mail.


• Checks physicians’ leaves to ensure that clinics are closed during the period of their absence.


• Informs the Medical Records unit if there’s any duplication in the Medical Record.


• Performs all call center functions to cover any shortage in the OPD bookings.


• Responds to customers’ inquiries and complaints accurately and within a certain time frame.


• Coordinates with medical staff and other departments to ensure that all scheduling conflicts or issues are resolved promptly.


• Monitors and tracks patient appointments to ensure efficient clinic flow and minimize patient waiting times.


• Assists patients with appointment rescheduling or cancellations, providing alternative options if needed.


• Provides support to patients and families by giving clear directions to the OPD facilities and assisting with any appointment-related questions.


• Other duties as assigned within the scope of the job.

Experience:

• 0 – 2 Experience in a customer service or call center environment, preferably within healthcare or medical services.

COMPETENCIES:

• Adaptability & Resilience


• Accountability & Role Understanding with Accreditation Knowledge


• Teamwork and Relationship Building with Cultural Alignment


• Talent Management and Development


• Compassionate and Effective Communication