Office Receptionist cum Secretary

Timesworld; Dubai; On-site; USD 30,000 - 40,000; Full time

Job summary

A leading company in Dubai is seeking a highly organized Office Receptionist cum Secretary to the CEO. This role involves managing front desk operations, supporting the CEO with appointments and communication while ensuring a professional office environment. Candidates must possess strong communication skills, a professional demeanor, and relevant experience in administrative support.

Qualifications

• Proven experience as a receptionist, secretary, or administrative assistant, minimum 3 years.
• Strong organizational and time management skills required.
• Professional demeanor and appearance; must be a resident of UAE.

Responsibilities

• Greet and welcome visitors professionally.
• Manage the CEO's calendar and appointments.
• Perform general clerical duties including data entry and managing mail.

Skills

Communication

Organizational Skills

Time Management

Education

Graduate in any discipline

Tools

Microsoft Office Suite

Job description

Job ID: ADM-DXB-2228

Department: Management Office

Job Type: Permanent

Location: Dubai

Job Details

We are seeking a highly organized and professional individual to fill the role of Office Receptionist cum Secretary to the CEO. The incumbent will be responsible for managing the front desk operations while also providing administrative support to the CEO. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

Greet and welcome visitors in a courteous and professional manner.

Answer and direct phone calls to appropriate individuals or departments.

Manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.

Prepare and distribute correspondence, memos, letters, and reports on behalf of the CEO.

Handle incoming and outgoing mail and packages.

Maintain office supplies inventory and place orders as needed.

Assist in organizing and coordinating company events and meetings.

Maintain a clean and organized office space.

Perform general clerical duties, such as filing, photocopying, and data entry.

Handle sensitive and confidential information with discretion and professionalism.

Requirements (Qualifications/Experience/Competencies)

Graduate in any discipline.

Proven experience as a receptionist, secretary, or administrative assistant, minimum 3 years

Excellent verbal and written communication skills.

Strong organizational and time management skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Ability to prioritize tasks and work efficiently under pressure.

Professional demeanor and appearance.

Resident of UAE