Office Manager (UAE)

EXANTE; United Arab Emirates; On-site; EUR 40,000 - 80,000; Full time

Job summary

An innovative wealth tech company is seeking an experienced Office Manager to join their dynamic Administration team. This role involves providing essential support across multiple office locations, ensuring smooth daily operations, and maintaining a professional environment. The ideal candidate will excel in communication and possess strong organizational skills, thriving in a fast-paced setting. With a focus on fostering positive relationships and managing office logistics, you'll play a key role in enhancing workplace efficiency. Join this forward-thinking firm to contribute to a culture that values freedom, privacy, and customer-centricity.

Benefits

Competitive salary & performance-based bonus

Corporate benefits

Inspiring company culture

€1,000 annual allowance for work from any office

Ongoing education & training programs

Networking and corporate events

Global career opportunities

Qualifications

• Minimum A-Level education; a degree in Hospitality Management is a plus.
• At least two years of experience in office administration or as a personal assistant.

Responsibilities

• Provide comprehensive administrative support for two office locations.
• Oversee technical repairs, maintenance, cleanliness, and manage office supplies.
• Coordinate meetings and events, including logistics and catering.

Skills

Communication Skills

Problem-Solving

Decision-Making

Team Building

Conflict Resolution

Negotiation

Stress Management

Organizational Skills

Attention to Detail

Education

A-Level Education

Degree in Hospitality Management

Tools

Excel

Google Sheets

Job description

About EXANTE

EXANTE is a wealth tech company that provides centralized trading solutions and B2B financial infrastructure, creating value through technology. Our proprietary trading platform offers direct market access to over 1 million financial instruments from a single multi-currency account, including stocks, ETFs, bonds, futures, and options.

We are a fast-growing global company with 600+ employees across 70+ locations, representing 60 nationalities. Our guiding principles include:

• We believe that freedom is an inherited right
• We are catalysts
• We defend privacy
• We cater to our customers to an unprecedented degree

As a company invested in our people, we invite you to join us in creating a new standard for wealth management: https://exantecareers.com

About The Role

We are seeking a presentable and experienced Office Manager to join our Administration team. The ideal candidate will handle various daily office tasks, including scheduling meetings, managing office supplies, greeting visitors, and providing general administrative support.

The successful candidate will possess excellent communication skills, along with problem-solving, decision-making, team building, conflict resolution, negotiation, and stress management skills.

Reporting line: Office Management Team Lead

Location: On Site / Dubai office

Responsibilities

1. Provide comprehensive administrative support for two office locations, ensuring smooth daily operations.
2. Oversee technical repairs, maintenance, cleanliness, and manage office supplies.
3. Sort and distribute incoming mail and packages.
4. Manage office documents, including photocopying, scanning, and filing.
5. Process invoices, manage invoice filing, and contribute to budget efforts; prepare monthly expense reports.
6. Conduct regular inventories of office supplies and equipment.
7. Provide professional reception services and handle inquiries.
8. Liaise with vendors and suppliers, negotiate service agreements.
9. Build and maintain positive relationships with clients and suppliers.
10. Coordinate meetings and events, including logistics and catering.
11. Support C-level management discreetly and professionally.
12. Assist a Director and their PA, and collaborate with the Regional Head of Sales and their PA.
13. Perform other tasks as assigned by management.

Requirements

1. Minimum A-Level education; a degree in Hospitality Management is a plus.
2. At least two years of experience in office administration or as a personal assistant; experience in luxury hospitality settings is advantageous.
3. Excellent written and verbal English communication skills; additional languages are beneficial.
4. Strong organizational skills with meticulous attention to detail.
5. Ability to thrive in a fast-paced, dynamic environment.
6. Excellent hospitality and interpersonal skills.
7. Proficiency in Excel/Google Sheets.

Benefits

• Competitive salary & performance-based bonus
• Corporate benefits (options vary)
• Inspiring company culture
• €1,000 annual allowance for work from any office
• Ongoing education & training programs
• Networking and corporate events
• Global career opportunities