Office Manager - Russian

Inspire Selection; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading international trading firm in Dubai is seeking a highly capable Office Manager to ensure efficient office operations. This pivotal role involves managing administrative functions, coordinating schedules, and enhancing office efficiency. Ideal candidates are dynamic individuals fluent in Russian and English, with proven experience in office management.

Qualifications

• Proven experience as Office Manager or similar role.
• Fluency in Russian and English required.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Ensure smooth daily operations of the office.
• Manage relationships with service providers and suppliers.
• Assist with HR records and onboarding new employees.

Skills

Fluency in Russian

Fluency in English

Time Management

Multitasking

Attention to Detail

Problem Solving

Education

Experience as Office Manager or Administrative Assistant

Tools

Microsoft Office

Common Office Equipment

Job description

A well-established international trading firm is seeking a highly capable Office Manager to oversee the day-to-day operations of its Dubai office. The ideal candidate will play a pivotal role in ensuring the office runs efficiently and professionally, supporting both administrative functions and broader operational needs. This is an excellent opportunity for a dynamic individual who thrives in a structured yet fast-paced environment. Job Responsibilities: - Ensure the smooth running of the office on a daily basis, handling all operational and administrative tasks - Manage relationships with service providers, suppliers, and vendors - Maintain office facilities and equipment, including coordinating repairs and maintenance - Organise internal meetings, manage calendars, and provide scheduling support as needed - Assist with onboarding new employees and maintaining administrative HR records - Maintain filing systems, manage correspondence, and support document preparation - Track office expenses and assist with petty cash and invoice processing - Proactively identify and implement process improvements to enhance efficiency - Coordinate small-scale events or team activities when required - Serve as the go-to point for all general office-related queries

- Fluency in Russian and English with excellent written and verbal communication skills - Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant - Solid understanding of office administration responsibilities, systems, and procedures - Proficiency in Microsoft Office (especially Excel and Outlook) - Hands-on experience with common office equipment such as printers, scanners, etc. - Strong time management and multitasking abilities - High level of attention to detail and problem-solving skills - Ability to remain flexible and resourceful in a fast-paced environment - Well-organised, proactive, and able to work independently - A creative and solutions-driven mindset with the confidence to suggest improvements