Office Manager Personal Assistant

MESSE DUESSELDORF GULF OFFICE; Dubai; On-site; AED 50,000 - 70,000; Full time

Job summary

A leading German exhibition organizing company is looking for a highly organized and proactive female Office Manager and PA to support the Managing Director's office in Dubai. The role involves managing administrative tasks, coordinating activities, and ensuring operational efficiency while providing exceptional support to the executive team. The ideal candidate should possess strong organizational skills, demonstrate flexibility, and be able to work effectively within a dynamic team environment.

Benefits

Annual Air Ticket

Annual Leaves as per Labour Law

Visa

Medical Insurance

Qualifications

• Proven experience as a Personal Assistant or Office Manager.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational and multitasking skills.

Responsibilities

• Provide high-level administrative support to the Managing Director.
• Organize business trips and coordinate logistics for events.
• Oversee office operations and manage administrative staff.

Skills

Organizational Skills

Attention to Detail

Multitasking

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office

Job description

Diploma, Bachelor of Commerce, Bachelor of Business Administration

Nationality

Any Nationality

Female

Annual Air Ticket, Annual Leaves As Per Labour Law, Visa, Medical Insurance

Vacancy

1 Vacancy

Job Description

About the company

German exhibition organizing company among the top five leading organizers in the world. With a newly established office in the Middle East, We are expanding our team and seeking a highly organized, dynamic, and proactive female Office Manager and PA to the managing director to support and oversee office operations.

The candidate will be responsible for ensuring smooth office operations by managing administrative tasks, coordinating office activities, and maintaining compliance with company policies. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively.

Job Responsibilities

- Provide high-level administrative support to the Managing Director, including calendar management, travel arrangements, and meeting coordination.

- Organize business trips, including hotel bookings, venue reservations, and logistics for meetings, press conferences, and corporate events.

- Handle professional communication, including phone calls, emails, letters, and official correspondence.

- Prepare and manage reports, presentations, proposals, and financial documentation.

- Oversee office operations to ensure efficiency, compliance with company policies, and a well-organized workplace.

- Supervise administrative staff and delegate tasks to optimize performance.

- Manage office records, databases, and documentation related to personnel, financial transactions, and company data.

- Support financial administration, including budgeting, bookkeeping, invoicing, and timely payment collection.

- Liaise with the tax agent for VAT filings and financial compliance.

- Monitor office supplies inventory and coordinate procurement when necessary.

- Assist in planning and coordinating exhibitions, conferences, and corporate events.

- Ensure confidentiality and proper handling of sensitive business and financial information.

- Support HR-related tasks such as onboarding new employees and coordinating staff requirements.

Desired Candidate Profile

- Proven experience as a Personal Assistant, Office Manager, or in a similar administrative role.

- Bachelor's degree in Business Administration, Management, or a related field (preferred but not must).

- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and office management software.

- Strong organizational and multitasking skills with attention to detail.

- Excellent written and spoken English; German is a plus.

- Accounting knowledge, including invoicing, financial coordination, and VAT compliance.

- Background in exhibitions, events, or hospitality is highly preferred.

- Ability to work under pressure in a fast-paced, team-oriented environment.

- High level of professionalism, confidentiality, and discretion.

- Experience in office administration, including handling staffing, vendors, and daily operations.

- Ability to work independently while collaborating effectively with a team.

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German exhibition organizing company among the top five leading organizers in the world. With a newly established office in the Middle East