Office Manager / Executive Assistant - CEO's Office

ADSS; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading company in Abu Dhabi is seeking an Executive Assistant to support the CEO. The role involves managing office operations, facilitating communication, and ensuring efficient workflow. Ideal candidates will have 3-5 years of experience, strong organisational skills, and proficiency in Microsoft Office.

Qualifications

• 3 - 5 years of experience in an executive support role.
• Fluency in English; Arabic is advantageous.
• Proven experience in project management.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Organise and prepare agendas and materials for meetings.
• Maintain effective communication with stakeholders.

Skills

Fluency in English

Organisational skills

Communication skills

Problem-solving skills

Interpersonal skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

ADSS is a successful retail and institutional brokerage based in Abu Dhabi. The company is currently undergoing a multi-year transformation to become a fast growing, purpose-led, data-driven enterprise that delivers market-leading personalised content, propositions, and experiences to traders. To reinforce client-centricity, the company structure, technology, and operations are being redesigned alongside the crafting of a high-performance culture underpinned by The ADSS Way. The objective is for ADSS to become a dynamic and innovative, trusted market leader as measured by feedback from clients, talent, shareholders, and competitors.

KEY RESPONSIBILITIES

• Provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.
• Organise and prepare agendas, materials, and documentation for meetings, ensuring the CEO is well-prepared for all engagements.
• Maintain effective communication with internal and external stakeholders on behalf of the CEO, representing the company professionally.
• Manage the office environment, ensuring it is organised, professional, and conducive to productivity, including overseeing supplies and equipment maintenance.
• Develop and implement office policies and procedures to improve operational efficiency and support the CEO’s objectives.
• Assist in the preparation of reports, presentations, and correspondence, ensuring accuracy and attention to detail.
• Handle confidential and sensitive information with discretion and integrity. Act as a liaison between the CEO and other departments, fostering collaboration and ensuring alignment on priorities.
• Support the CEO in special projects and initiatives, conducting research and analysis as required.
• Provide exceptional customer service to visitors and clients, ensuring a welcoming and professional atmosphere in the office.
• Assess and mitigate risks associated with the role, managing and escalating issues to senior management as needed.

ABOUT YOU

• 3 - 5 years of experience in an executive support role or office management position, preferably in a corporate environment.
• Fluency in English.
• Arabic would be highly advantageous.
• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience in project management and strategic planning.
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills, with a strong command of business language.
• Exceptional organisational skills and attention to detail, with the ability to prioritise tasks effectively.
• Strong interpersonal skills, with the ability to build relationships and communicate effectively with senior management and stakeholders.
• Ability to work independently and collaboratively as part of a team, demonstrating initiative and professionalism.
• Strong problem-solving skills and the ability to adapt to changing priorities in a fast-paced environment.

*No Recruitment Agencies.*