Office Manager - CEO's Office

ADSS; Abu Dhabi; On-site; AED 50,000 - 90,000; Full time

Job summary

An innovative brokerage firm in Abu Dhabi is seeking an Executive Assistant to support the CEO. This role involves providing comprehensive administrative support, managing office operations, and ensuring effective communication with stakeholders. The ideal candidate will have 3-5 years of experience in an executive support role, be bilingual in English and Arabic, and possess excellent organizational and communication skills. Join a dynamic team that values collaboration and accountability, and help shape the future of trading experiences for clients.

Qualifications

• 3-5 years of experience in executive support or office management.
• Bilingual in English and Arabic, with strong communication skills.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Organize meetings and prepare documentation for engagements.
• Manage office environment and develop operational policies.

Skills

Executive Support

Project Management

Bilingual (English and Arabic)

Communication Skills

Organizational Skills

Problem-Solving Skills

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office Suite

Job description

ADSS is a successful retail and institutional brokerage based in Abu Dhabi. The company is currently undergoing a multi-year transformation to become a fast growing, purpose-led, data-driven enterprise that delivers market-leading personalized content, propositions, and experiences to traders. To reinforce client-centricity the company structure, technology and operations are being redesigned alongside the crafting of a high-performance culture underpinned by The ADSS Way. The objective is for ADSS to become a dynamic and innovative, trusted market leader as measured by feedback from clients, talent, shareholders, and competitors.

KEY RESPONSIBILITIES

• Provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.
• Organise and prepare agendas, materials, and documentation for meetings, ensuring the CEO is well-prepared for all engagements.
• Maintain effective communication with internal and external stakeholders on behalf of the CEO, representing the company in a professional manner.
• Manage the office environment, ensuring it is organised, professional, and conducive to productivity, including overseeing supplies and equipment maintenance.
• Develop and implement office policies and procedures to improve operational efficiency and support the CEO’s objectives.
• Assist in the preparation of reports, presentations, and correspondence, ensuring accuracy and attention to detail.
• Handle confidential and sensitive information with discretion and integrity. Act as a liaison between the CEO and other departments, fostering collaboration and ensuring alignment on priorities.
• Support the CEO in special projects and initiatives, conducting research and analysis as required.
• Provide exceptional customer service to visitors and clients, ensuring a welcoming and professional atmosphere in the office.
• Assess and mitigate risks associated with the role, managing and escalating issues to senior management as needed.

ABOUT YOU

• 3 - 5 years of experience in an executive support role or office management position, preferably in a corporate environment.
• Bilingual: English and Arabic required; additional languages would be advantageous.
• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience in project management and strategic planning.
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills, with a strong command of business language.
• Exceptional organisational skills and attention to detail, with the ability to prioritise tasks effectively.
• Strong interpersonal skills, with the ability to build relationships and communicate effectively with senior management and stakeholders.
• Ability to work independently and collaboratively as part of a team, demonstrating initiative and professionalism.
• Strong problem-solving skills and the ability to adapt to changing priorities in a fast-paced environment.

*No Recruitment Agencies.*

THE ADSS Way

We exist to help our clients become better traders. We obsess about improving the opportunities and experiences we offer to clients and their ability to achieve positive outcomes.

We set the pace on innovation by unlocking potential. Speed matters, so we think and act with urgency. We are relentless in staying at the forefront of the market and clients’ minds. To do this we hire and develop the best and we invest for the long-term.

We achieve trust through collaboration and accountability. We are better by working together openly and transparently across the company, and we take responsibility for what we say and do.

We positively impact the world in which we all live. We are proud of what we do, we insist on the highest standards and inspire others to achieve their goals. We live to our values.