Office Manager

Life at Dubai Future Foundation

Dubai Future Foundation (DFF) aims to realize the wise vision of Dubai's leadership to institutionalize the envisioned future and forward-thinking methodologies, while positioning Dubai as the leading city of the future. In partnership with its local and global partners from governments, companies, startups, and entrepreneurs, DFF drives joint efforts to collectively imagine, design, and execute the best possible future for humanity.

Under the supervision of His Highness Sheikh Hamdan bin Mohammed bin Rashid Al Maktoum, Crown Prince of Dubai, Chairman of the Executive Council of Dubai, and Chairman of the Board of Trustees of DFF, the DFF runs and oversees many futureproofing projects and initiatives, such as the Museum of the Future, Area 2071, The Centre for the Fourth Industrial Revolution UAE, Dubai Future Accelerators, One Million Arab Coders, Dubai Future Academy, Dubai Future Solutions, Dubai Future Labs, Dubai Future Forum, and Sandbox Dubai. DFF's efforts to share knowledge, adopt innovation, support entrepreneurs and innovative startups, build capacity, and promote forward-thinking and foresight principles contribute to Dubai's ambitions to be a role model for the cities of the future through the power of unlimited imagination, innovation, foresight and disruptive mindset.

For more information on the initiatives, projects, and programs of Dubai Future Foundation, please visit the website: www.dubaifuture.ae

Where does this role fit into the bigger picture

Dubai Future Foundation recently launched Sandbox Dubai, a Regulatory Sandbox that centers around four key themes: Artificial Intelligence, Health Tech, Green technology, and Real Estate technology. We would like to invite talented and experienced individuals to join our dynamic team as we embark on this journey.

As we embrace the challenges and opportunities of the modern regulatory landscape, we are seeking talented individuals who are eager to contribute their expertise and creativity to the Sandbox Dubai initiatives. We aim to explore novel solutions, foster collaboration across sectors, and pave the way for transformative changes that benefit both consumers and industries of Dubai.

In the broader context of Sandbox Dubai, the Office Manager reports to the Director of Sandbox Dubai.

Office Manager

As an Office Manager with Sandbox Dubai, you will be responsible for organizing and implementing the team's administrative activities to ensure all programs run smoothly and effectively.

Office Management

1. You will be responsible for managing all administrative tasks related to Sandbox Dubai, inclusive of all scheduling, organizational and logistics aspects.
2. You will support the Director of Sandbox Dubai in preparing executive leadership updates, including collating and preparing relevant input from across the team.
3. You will support the Head of Operations in managing the budget, raising purchase orders, keeping a record of invoices, submitting them for approval, and updating the budget accordingly.
4. You will be responsible for managing event logistics, coordinate with vendors on venues/catering/etc., and ensure end-to-end delivery of all internal and external engagements.
5. You will manage the Sandbox Dubai's calendar in coordination with other team members to ensure all course, event and meeting information is updated.
6. You will also be responsible for responding to any queries related to the Sandbox Dubai via email or telephone.

Third Party Relationships

1. You will coordinate with procurement and finance departments to raise purchase orders and ensure payments are completed.
2. You will coordinate with executive assistants of executive leadership to arrange meetings and briefings as needed.

Why this role is important

This role makes the biggest impact by being an organised, proactive and a strong communicator. You will be the point of contact for the administration of Sandbox Dubai, so you will need to be agile, well-organized and a great problem solver. Your role will be instrumental in making sure the myriad projects, initiatives, and inquiries are taken care of and that the Sandbox administration runs smoothly.

What Dubai Future Foundation offers

We will offer you a unique opportunity to work with passionate people, support shapers of the future as well as work that has an impact, not only on the organization or the UAE but all of humankind.

You will have the chance to work on exciting and new projects, work in a highly diverse and fast paced environment that fosters creativity, disruptive ideas and innovation.

Who we are looking for

1. You will have a minimum of a bachelor's degree in any field.
2. You will have a minimum of 7 years experience as an executive assistant, office manager, office manager or a related role.
3. You will have excellent interpersonal skills with clear written and verbal communication capabilities in English. In addition, Arabic language capability is strongly preferred.
4. You will need to be adaptable, self-starting, with demonstrated problem-solving skills, able to work and think creatively in challenging situations.
5. You will have technical skills in Microsoft Office and managing databases.
6. You will be proactive, professional and have great attention to details with working under pressure.
7. You will have basic budgeting capabilities and expenses management.
8. You will have excellent time management skills, be able to multi-task and meet tight and changing deadlines.