Office Manager

Office Manager

Be the Backbone of LINKVIVA's Operations

About Us

At LINKVIVA, we don't just create events; we craft unforgettable experiences that leave a lasting impact. As a leading experiential agency in the Middle East, we combine innovation, creativity, and precision to deliver high-caliber festivals, activations, and public experiences. With offices in both the UAE and Saudi Arabia, our vision is rooted in legacy-building and human connection.

Why You Should Join Us

• Operational Excellence: Own and manage the heart of the agency's day-to-day functionality.
• Multifaceted Role: Work across administration, facilities, finance, and culture.
• People-Focused Culture: Contribute to the wellbeing and cohesion of a high-performing team.

About the Role

As Office Manager, you will ensure the smooth and efficient functioning of LINKVIVA's office operations, providing high-level support to leadership and teams. This role is central to the day-to-day management of the workspace, facilities, vendor relationships, budgeting, and supporting both People & Culture and Client Experience teams. You will play a key role in cultivating a productive, organized, and positive environment.

What You'll Do

• Manage Day-to-Day Operations: Oversee scheduling, travel coordination, filing systems, and general administrative functions.
• Support Facilities & Inventory: Ensure the workplace is clean, maintained, and equipped (including IT and video studio inventory).
• Oversee Vendor Relations: Negotiate contracts, manage deliveries, and maintain strong external partnerships.
• Budget & Procurement: Develop and manage office budgets, control expenses, and handle petty cash/Alaan Card reconciliations.
• Support People & Culture Initiatives: Assist with onboarding, welfare calendar activation, and new joiner experience.
• Champion Client Relations: Coordinate corporate gifting, maintain the client database, and lead communication for milestone moments.
• Support Internal & External Comms: Help with marketing content creation and internal communications in collaboration with the marketing team.
• Legal & Compliance: Ensure licenses, certificates, insurance, and ISO processes are updated and maintained.
• ISO Management: Act as Management Representative for ISO 9001 Certification.
• Reception Oversight: Supervise office assistants and ensure a welcoming, organized front-of-house presence.

About You

• Organized & Detail-Oriented: A master of managing operations with structure, clarity, and precision.
• People-Centered: Enjoys helping others, fostering a positive environment, and supporting team wellbeing.
• Proactive & Responsible: Takes ownership, solves problems efficiently, and thinks one step ahead.
• Multitasker: Can seamlessly juggle multiple priorities while maintaining professionalism.
• Culture Champion: Embodies LINKVIVA's values of People, Positivity, Perfection, Pioneering, and Passion.

What You Need to Apply

• 5+ years of experience in office management or senior administrative roles.
• Proven ability to manage office operations, budgets, vendors, and support functions.
• Fluent in written and spoken English.
• Proficiency in Microsoft Office and office management software.
• Previous experience working in the Middle East is preferred.
• Demonstrated experience in supporting leadership and managing confidential information.

Want to play a pivotal role in supporting a fast-growing, creative agency? Join LINKVIVA and be the force behind our thriving work culture and daily operations!