Office Manager

qeen.ai; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An innovative firm is seeking a stellar Office Manager to ensure smooth day-to-day operations in a vibrant office environment. This role involves managing office tasks, supporting HR and finance teams, and fostering a positive workplace culture. Join a dynamic team that is reshaping the future of e-commerce with groundbreaking AI projects. In this high-growth startup, your contributions will be valued, and your career will thrive as you collaborate with some of the brightest minds in technology. If you are detail-oriented, proactive, and ready to make an impact, this opportunity is perfect for you.

Benefits

Ground-breaking AI projects

Collaboration with tech specialists

High-growth startup environment

Qualifications

• 3+ years of experience in office management or administrative support.
• Detail-oriented with strong problem-solving skills.

Responsibilities

• Manage office operations for a productive work environment.
• Oversee scheduling, correspondence, and office supplies.
• Coordinate travel arrangements and team meetings.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Multitasking

Confidentiality

Education

Bachelor’s degree in Business Administration

Degree in Management or related field

Tools

Microsoft Office Suite

Office Management Software

Job description

qeen.ai is a GenAI native platform for e-commerce that helps businesses get the most out of their sales and marketing. We build domain expert AI agents that are a breeze to implement, run autonomously, and designed to optimize for sales. Today, our Dynamic Content and Marketing agents are helping our clients achieve double-digit uplifts in performance. Join us in making intelligent commerce effortless! We are now seeking a stellar Office Manager to ensure smooth day-to-day operations and create an organized and efficient office environment in Dubai.

Requirements

• 3+ years of experience in office management, administrative support, or a similar role.
• Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
• Strong communication and interpersonal skills with the ability to work collaboratively across teams.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Ability to maintain a high level of professionalism and confidentiality.
• Detail-oriented with strong problem-solving skills and the ability to handle office challenges proactively.
• Experience with budget management and office resource allocation.
• Fluent in English, both written and spoken.
• Bachelor’s degree in Business Administration, Management, or a related field (preferred).

Key Responsibilities

1. Manage office operations to ensure a productive, organized, and efficient work environment.
2. Oversee administrative tasks, including scheduling meetings, handling correspondence, and managing office supplies.
3. Coordinate and support travel arrangements, events, and team meetings to ensure seamless operations.
4. Maintain office budgets, track expenses, and ensure cost efficiency.
5. Serve as the point of contact for all office-related inquiries and resolve any issues that arise.
6. Ensure compliance with health and safety regulations, office policies, and company procedures.
7. Assist with onboarding new hires, coordinating the setup of workstations and office equipment.
8. Support HR and finance teams with necessary documentation and administrative duties.
9. Manage office maintenance and vendor relationships to ensure the office environment is well-maintained.
10. Coordinate employee wellness and team-building activities to foster a positive and productive workplace culture.

Benefits

• Lead ground-breaking AI projects that are reshaping the future of e-commerce.
• Team up with some of the smartest minds in tech, from AI specialists to industry trailblazers.
• Thrive in a high-growth startup where your impact is real, your voice is heard, and your career skyrockets.