Office Manager

TALENTMATE; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A fast-growing tech startup in Dubai is seeking a Mid-Level Office Manager to oversee administrative operations, vendor management, and employee support. The ideal candidate has 3-4 years of experience, outstanding organizational skills, and is fluent in English. This is a full-time position with a focus on building a positive workplace culture and supporting team engagement.

Benefits

Opportunity to influence team culture

High-growth environment

Supportive team atmosphere

Qualifications

• 3-4 years experience in office management, administration, or operations.
• Outstanding organizational skills and attention to detail.
• Excellent communication skills; fluency in English required.

Responsibilities

• Manage all aspects of administrative operations for the Dubai office.
• Handle vendor management, contract negotiations, and relationships.
• Oversee employee health insurance registrations and documentation.

Skills

Office management experience

Organizational skills

Communication skills

Interpersonal skills

Problem-solving

Tools

Google Workspace

HR tools

Accounting software

Project management tools

Job description

Overview

ClearGrid is on a mission to revolutionize the debt resolution industry. We’re using AI, automation, and real-time data to completely rethink how debt collection works, unlocking better outcomes for institutions and individuals alike. Think of us as rebuilding the collections—from scratch, with modern tools. We’re a fast-growing startup with ambitious goals, and we’re looking for builders who are hungry to make a real dent in a space with massive untapped potential.

Responsibilities

• Manage all aspects of administrative operations for the Dubai office, ensuring smooth day-to-day functioning.
• Handle vendor management end-to-end: sourcing, getting quotations, negotiating contracts, and maintaining relationships.
• Oversee office permits, maintenance and repair requests, and office supplies—ensuring all requests are tracked and managed via the freezone portal.
• Coordinate employee health insurance registration, renewals, and related documentation.
• Support visa applications, residency processes, and other government-related requirements to ensure compliance with UAE labor law and freezone regulations.
• Plan and execute office and team events, contributing to a positive, inclusive, and engaging workplace culture.
• Partner with People Operations and Finance teams on administrative support such as expense reporting, time tracking, and onboarding logistics.
• Act as the go-to person for employees’ administrative needs, resolving issues quickly and effectively.
• Be flexible and resourceful—take on additional projects as the company grows, from policy rollouts to supporting new office launches.

Requirements – Office Administration, Organization & Communication Skills

• 3-4 years experience in office management, administration, or operations—ideally in a high-growth startup or tech environment.
• Proactive, resourceful, and comfortable working independently to solve ambiguous challenges.
• Outstanding organizational skills, attention to detail, and the ability to prioritize quickly.
• Excellent verbal and written communication skills; fluency in English required, Arabic an advantage.
• Strong interpersonal skills—you’re passionate about building a positive, inclusive workplace.
• Comfort with basic office software (Google Workspace); familiarity with HR, accounting, or project management tools is a plus.
• Experience planning events or managing team engagement initiatives is preferred.
• Based in Dubai, UAE

Why Join ClearGrid?

• Central to our mission: You’ll directly influence our team’s productivity, happiness, and company culture from day one.
• Opportunity to build: Shape administrative operations, not just maintain them—your systems will be the foundation as we scale.
• High-growth, high-impact environment: Join a company where almost everything is still to be built and your ideas move the needle.
• Supportive, driven team: Work with motivated colleagues focused on making a real difference in the debt resolution industry.

Job Details

Role Level: Mid-Level
Work Type: Full-Time
Country: United Arab Emirates
City: Dubai
Company Website: https://cleargrid.ai/