Office Manager

Europe GmbH; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in luxury bathroom products is seeking an Office Manager to enhance their Dubai operations. This role involves overseeing administrative functions, project coordination, and HR support in a dynamic environment. The successful candidate will possess excellent organizational skills and thrive under pressure, contributing to a collaborative culture.

Benefits

Competitive salary and official employment in accordance with UAE labor law

Access to a comfortable workspace in Dubai

Full-time employment schedule (5 days a week)

Active and supportive team

Opportunities for career growth and professional development

Discounts on AM PM products

Strong social and corporate culture

Qualifications

• Proven experience in administrative functions, preferably in an international company.
• Strong project management skills, ability to thrive in a multitasking environment.
• Confident user of MS Office (Word, Excel, PowerPoint), fluent in Russian (C1-C2) and English (B2).

Responsibilities

• Manage the company's DMCC account and document management.
• Organize employee onboarding, visa support, and HR processes.
• Coordinate office administration, maintenance, and supplies.

Skills

Project Management

Time Management

Communication

Problem Solving

MS Office

Organizational Skills

Job description

At AM PM, we are experts in creating premium bathroom products that redefine luxury living. As we continue to grow and reach new heights, we are looking for an exceptional Office Manager to support our Dubai team and contribute to the company's success.

Tasks

1. Document Management & DMCC Interaction
   • Manage the company's DMCC account: license renewals, requests for extracts, and other documentation
   • Maintain and update corporate documents and records
   • Prepare, send, and track signed documents
2. Employee Onboarding & Support
   • Organize visa support, medical insurance, and health checks
   • Support employees with registrations in DMCC and systems like Al Ansari
   • Assist new hires with relocation, housing search, and SIM card registration
3. Office Administration
   • Coordinate with landlords, building management, and utility providers
   • Handle maintenance issues (e.g., air conditioning, office equipment)
   • Manage office supplies and equipment procurement (including IT hardware in cooperation with the IT department)
4. Project & Task Coordination
   • Manage multiple tasks and small projects, prioritizing effectively under tight deadlines
   • Solve non-standard administrative and HR-related issues
5. HR Administration
   • Organize onboarding, offboarding, vacation, and business trip processes
   • Maintain records of leaves, insurance, and other HR documentation in compliance with UAE law
   • Liaise with HR department, free zone authorities, and external vendors

Requirements

1. Proven experience in administrative functions, preferably in an international company
2. Strong project management skills: planning, time management, resource coordination
3. Ability to thrive in a fast-paced, multitasking environment
4. Confident user of MS Office (Word, Excel, PowerPoint)
5. Russian level: C1-C2
6. English level: B2 or higher
7. Positive attitude and strong communication skills
8. Highly organized and detail-oriented
9. Proactive problem-solving mindset

Benefits

1. Competitive salary and official employment in accordance with UAE labor law
2. Access to a comfortable workspace in Dubai
3. Full-time employment schedule (5 days a week)
4. Active and supportive team
5. Opportunities for career growth and professional development
6. Discounts on AM PM products
7. Strong social and corporate culture

Important: The HR department accepts responses only through the JOIN platform. Please send us your resume via this platform; other communication methods are not available.