Office Manager

Knight Frank Middle East; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in the real estate sector seeks a Regional Office Manager to oversee its operations across the MENA region. This role demands excellent communication and multitasking skills, along with a proactive attitude. Responsibilities include managing a team, coordinating events, and ensuring compliance with regulations. The ideal candidate will have extensive experience in office management and a background that facilitates effective operations in a dynamic environment.

Qualifications

• Proven experience as an Office Manager or Operations Specialist.
• Ability to maintain discretion and confidentiality.
• Flexible attitude towards travelling to other UAE offices.

Responsibilities

• Oversee daily operations of multiple office locations.
• Manage office supplies and oversee orders placed by assistants.
• Arrange catering for internal events and coordinate travel.

Skills

Communication

Organizational skills

Interpersonal skills

Multitasking

Confidentiality

Education

Experience as Office Manager or Facilities Manager

Fluency in English

Tools

Microsoft Office

Job description

Overview

We are seeking a proactive and experienced Regional Office Manager to oversee the daily operations of our offices across multiple locations in the MENA region. This role requires excellent communication skills, multitasking ability, strong attention to detail and the ability to create a positive working environment.

Responsibilities

• Oversee and manage day-to-day office operations for all office locations, ensuring all offices are well-maintained, organised, and fully functional.
• Monitor and manage office supplies, and overseeing orders placed by Office Assistants.
• Managing a small team of Office Assistants, Drivers and Receptionists to ensure each office location is operating effectively.
• Serve as the primary point of contact for office-related issues at both locations.
• Manage office space usage, ensuring that resources are allocated efficiently including space plans and office layout.
• Manage and organise office maintenance and repairs as needed.
• Work with Landlords, vendors and suppliers to manage contracts, services, and deliveries for both office locations.
• Ensure offices are compliant with health and safety regulations, handling any required safety checks and procedures.
• Ensure offices are compliant with First Aid training regulations and local requirements.
• Assist with the planning and execution of internal events, meetings, and staff gatherings for both office locations.
• Arrange catering for internal events and client meetings on behalf of the business.
• Coordinate travel arrangements and accommodation for stakeholders, Business Services teams and other employees across the business.
• Assist in managing office-related expenses, staying within budget and maintaining the budget planner.
• Track, manage and approve office expenses, and prepare reports.
• Approve and manage Administration team expenses through Pluto.
• Support HR in onboarding by maintaining stock for New Starter Kits and mobilization requirements.
• Manage local parking arrangements for all employees and visitors in line with the Company’s Parking Policy
• Assist in coordinating office communications and activities for teams located at both offices.
• Ensure both office locations are equipped with appropriate technology and office equipment, including computers, phones, printers, by liaising with the correct departments.
• Provide general administrative support to senior management and team members across both office locations.

Skills and Qualifications

• Proven experience as an Office Manager, Facilities Manager or Operations Specialist.
• Experience with event planning or coordination
• Knowledge of office management systems and procedures
• Excellent communication and organisational skills
• Strong interpersonal skills and positive attitude
• Ability to multitask and prioritize tasks effectively
• Ability to maintain discretion and confidentiality
• Flexibility to travel between office locations as needed.
• UAE Drivers License
• Software: Microsoft Office programs to an advanced/proficient level
• Language skills: Fluency in English, written and verbal.
• Flexible attitude towards travelling to other UAE offices

About the Company

Founded in 1896, Knight Frank has grown to become the world’s largest privately owned global property agency and consultancy. Headquartered in London with 388 offices, employing more than 16,000 people, spanning six continents, Knight Frank provides the highest standards of quality and integrity in global residential and commercial property advisory services.

Knight Frank Middle East provides integrated residential and commercial real estate transaction, consultancy, and management services with offices in Dubai, Abu Dhabi, Qatar, Bahrain, Riyadh, Jeddah and Cairo. The MEA region also comprises the continent of Africa where there are boundless career opportunities via our network in Nigeria, Kenya, Uganda, Tanzania, Zambia, Malawi, Botswana, Zimbabwe and South Africa.

For more information about Knight Frank, please visit our website at http://www.knightfrank.ae and watch Our View.