Office Manager

Global Payments; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading payments technology company is seeking an Office Manager to oversee daily operations. The ideal candidate will be highly organized and self-motivated, managing a variety of administrative tasks to ensure smooth office functioning. Responsibilities include managing office supplies, coordinating with vendors, and supporting new employees. This role offers a dynamic work environment and a competitive salary package with excellent benefits.

Benefits

Tier 1 medical insurance

25 days of annual leave

Wellbeing initiatives

Exciting team-building activities

Qualifications

• At least 5 years of experience with visa processing procedures.
• Proven experience in administrative roles.

Responsibilities

• Manage daily office operations and ensure a clean workspace.
• Coordinate with vendors and manage reception area.
• Handle bookkeeping procedures and prepare reports.

Skills

Organizational Skills

Communication

Problem-Solving

Education

Bachelor’s degree in business administration

Bachelor’s degree in Human Resources

Tools

MS Office

Job description

Every day, Global Payments makes it possible for millions of people to move money between buyers and sellers using our payments solutions for credit, debit, prepaid, and merchant services. Our worldwide team helps over 3 million companies, more than 1,300 financial institutions, and over 600 million cardholders grow with confidence and achieve remarkable results. We are driven by our passion for success and pride ourselves on delivering best-in-class payment technology and software solutions. Join our dynamic team and make your mark on the payments technology landscape of tomorrow.

Como is the pioneer of Data Driven Customer Engagement & Loyalty Solutions. Como helps F&B and Retail businesses increase revenue and build strong relationships with their clients, understand them better, and encourage repeat business. Como’s turnkey all-in-one SaaS platform is flexible, easy to manage, and affordable for businesses of any size. It features a full CRM, enterprise-level actionable data, advanced loyalty and promotion engine, sophisticated marketing automation, omni-channel communication, auto-generated AI campaigns, a customized and branded mobile app, and much more.

We are looking for a highly organized and self-motivated Office Manager to oversee the day-to-day operations of our office. This role is ideal for someone who thrives in a dynamic environment, takes initiative, and can independently manage a wide range of administrative and operational tasks to ensure smooth office functioning.

Responsibilities:

1. Manage the daily operations of the office, ensuring a clean, organized, and well-stocked workspace.
2. Serve as the primary point of contact for all office-related needs, including facilities, equipment, and supplies.
3. Coordinate with vendors, service providers, and building management for maintenance, deliveries, and office services.
4. Manage the reception area, including handling phone calls and emails.
5. Handle incoming mail, packages, and deliveries, and manage outgoing shipments as needed.
6. Manage responsibilities with Dubai Multi Commodities Centre (DMCC), including company-related government transactions, visa applications, cancellations, renewals, employment contracts, license renewal, portal updates, and maintaining up-to-date company records.
7. Handle and support bookkeeping procedures for office expenses, prepare weekly and monthly reports for management, and file documents for audits.
8. Ensure all office contracts, insurances, and legal documents are current and properly filed.
9. Assist in organizing internal events, meetings, and team activities.
10. Support onboarding of new employees by preparing workstations, access badges, and welcome materials.
11. Maintain office policies and procedures and ensure organizational compliance.
12. Provide administrative support to leadership and departments as needed (e.g., scheduling, data entry, document management).
13. Coordinate logistics for office supplies, IT equipment, courier services, and facility-related issues.

Requirements:

1. Bachelor’s degree in business administration, Human Resources, or a related field.
2. Proven experience in administrative roles, with exposure to HR tasks being a plus.
3. At least 5 years of experience with visa processing procedures and knowledge of labor laws and regulations, with strong familiarity with Dubai Multi Commodities Centre (DMCC).
4. Excellent written and verbal communication skills.
5. Strong organizational and time management skills.
6. Proficiency in office management procedures and MS Office.
7. Ability to work independently, manage multiple tasks, and meet deadlines.
8. Flexibility to adapt to changing priorities and handle confidential information discreetly.
9. Proactive problem-solving attitude.

Other Benefits:

• Competitive salary with access to an excellent benefits package, including:
• Tier 1 medical insurance for employees and dependents (worldwide coverage).
• A positive, productive, and energetic work environment.
• 25 days of annual leave.
• Opportunities for global career progression.
• Wellbeing initiatives, social events, and charitable activities to give back to the community.
• An office with stunning views of JLT park, lake, and Dubai Marina.
• Exciting team-building activities.

Global Payments Inc. is an equal opportunity employer. We provide equal employment opportunities regardless of race, color, religion, sex (including pregnancy), national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information, or any other legally protected status. For accommodations or feedback regarding accessibility, contact [e-mail].

Interested in learning more about Global Payments and Our Family of Brands?

Global Payments Inc. (NYSE: GPN) is a leading payments technology company delivering innovative software and services worldwide. Our technologies, services, and expertise enable our customers to operate more efficiently across various channels globally.

Headquartered in Georgia with nearly 24,000 employees, Global Payments is a member of the S&P 500, with operations spanning over 100 countries across North America, Europe, Asia Pacific, and Latin America. Visit www.globalpaymentsinc.com and follow us on Twitter (@globalpayinc), LinkedIn, and Facebook.