Office Manager

ADIB - Abu Dhabi Islamic Bank; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading Islamic bank in the UAE is seeking an experienced Office Manager to handle compliance operations and support the leadership team. Responsibilities include managing reporting, regulatory engagements, and ensuring efficient day-to-day operations of the compliance department. The ideal candidate should have 5 to 10 years of experience in administrative roles, a bachelor’s degree, and strong communication skills in English and Arabic.

Qualifications

• 5 to 10 years of MIS and related administrative experience.
• Proven ability to review, verify, and validate compliance and governance documentation.

Responsibilities

• Manage administrative tasks and operational requirements of the Compliance Department.
• Support the Head of Compliance by implementing regulatory requirements.
• Prepare compliance reports and presentations for internal committees.

Skills

Good communication skills in English and Arabic

Good analytical and presentation skills

Strong attention to detail

Education

Bachelor's degree from a recognized institution

Tools

MS Office applications (PowerPoint, Word, etc.)

Job description

Office Manager Job Description

Role : Office Manager

Location : Abu Dhabi

Role Purpose :

The Office Manager reports to the Group Head of Compliance and is responsible for managing all administrative, MIS, and reporting responsibilities related to compliance. The role includes supporting the compliance leadership team to achieve the Group's objectives, including the compliance plan. The Office Manager generates and maintains all compliance-related databases, MIS, Board and Audit Committee packs, etc.

Key Accountabilities of the role

General Characteristics :

Responsible for managing the administrative, reporting, and operational requirements of the Compliance Department, while supporting the effective implementation of compliance systems, regulatory engagements, and internal governance frameworks.

Representative Activities :

• Coordinate the preparation of periodic compliance Management Committee and ADIB Audit Board Committee presentations, reports, and MIS dashboards.
• Assist and ensure timely submission of reports, notifications, and disclosures as per regulatory timelines.
• Support the Head of Compliance by translating regulatory requirements into internal actions, policies, or system changes in coordination with relevant teams.
• Plan and coordinate internal compliance events in alignment with the department's objectives, annual compliance budget, and calendar.
• Oversee the compliance Document Repository and Policy Register, ensuring all materials are up to date and properly archived.
• Ensure the smooth day-to-day operation of the office by managing administrative tasks, coordinating with internal departments, and maintaining office resources and supplies.
• Coordinate with the Human Resources Department on matters related to recruitment, including interviews, onboarding/offboarding, and appointment of compliance staff.
• Maintain the compliance Department calendar, schedule key meetings (regulatory visits, internal governance forums), and ensure timely preparation of related materials.
• Support recruitment, performance management, and training activities aligned with the compliance competency Framework.
• Ensure access controls for systems and confidential compliance records are reviewed and updated periodically.
• Act as training coordinator for Group compliance staff to implement training needs in line with HR requirements and the compliance competency Framework.
• Perform other compliance-related tasks or initiatives assigned by the Group Head of Compliance or leadership team.

Prepare and draft Power of Attorney (POA) documents, ensuring alignment with regulatory requirements and internal governance protocols.

Specialist Skills / Technical Knowledge Required for this role :

• Bachelor's degree from a recognized institution.
• Good communication (written & verbal) skills in English and Arabic.
• Good analytical and presentation skills.
• Good knowledge of MS Office applications (PowerPoint, Word, etc.).
• Strong attention to detail with proven ability to review, verify, and validate compliance and governance documentation.

Previous experience :

5 to 10 years of MIS and related administrative experience. Job ID 300002467365205