Office Manager

Teneo; Abu Dhabi; On-site; AED 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Manager/Receptionist to ensure the smooth operation of their office environment. This full-time role offers the chance to provide exceptional administrative support while collaborating closely with a talented team. You will be responsible for overseeing daily office operations, managing supplies, and coordinating events, all while creating a welcoming atmosphere for clients and staff. If you thrive in a fast-paced, multicultural environment and possess strong organizational and communication skills, this opportunity is perfect for you.

Qualifications

• 3+ years of experience in office management in a multicultural environment.
• Proficient in MS Office Suite with exceptional organizational skills.

Responsibilities

• Oversee daily office operations and manage office supplies effectively.
• Coordinate client and internal events, ensuring seamless execution.

Skills

Office Management

Event Coordination

MS Office Suite

Interpersonal Skills

Organizational Skills

Attention to Detail

Multitasking

Education

Bachelor's Degree

Tools

CRM Tools

Job description

The Office Manager/Receptionist will ensure the smooth operation of Teneo Ireland's office environment, providing exceptional administrative support and ensuring an outstanding experience for clients, staff, and visitors. We are looking for a detail-oriented professional with a demonstrated history of managing a dynamic, high-paced office, organising client and internal events, and utilizing MS Office Suite at an advanced level.

The Office Manager will be part of a team that looks after the overall office management and day-to-day administrative support for the wider team. The candidate will be expected to work in close collaboration with the Teneo Ireland team and will also be responsible for building working relationships with peers across client organisations and the wider Teneo network.

We re looking for someone who values the energy and opportunities of an in-office role. This position is full-time, 5 days per week, in our Dublin office, offering the opportunity to work closely with talented colleagues and contribute to a vibrant, engaging workplace culture.

Key Responsibilities

1. Office Management
   • Oversee daily office operations to maintain an organized, efficient, and welcoming environment.
   • Manage office supplies, including stock control and budget adherence.
   • Ensure compliance with health and safety standards, acting as a point of contact for security and fire safety.
   • Liaise with external service providers and building management as needed.
   • Support IT equipment management and liaise with IT teams for troubleshooting and onboarding.
   • Assist the People Operations team with onboarding processes, ensuring new hires have access to necessary equipment and resources.
2. Reception Duties
   • Greet clients, staff, and visitors, ensuring a professional and welcoming experience.
   • Manage incoming and outgoing mail, phone calls, and inquiries.
   • Schedule and maintain meeting room bookings, ensuring spaces are well-prepared.
   • Set up meeting rooms for external meetings.
3. Event Coordination
   • Organize and coordinate client and internal events, including venue booking and liaising with suppliers.
   • Ensure events run seamlessly, meeting expectations.
4. Administrative Support
   • Prepare presentations, reports, and documents as required.
   • Manage office-related expenses in coordination with the Finance team.
   • Maintain contact databases and CRM tools for client and office records.

Skills and Experience

• At least three years of experience as an office manager.
• Proven experience in a fast-paced, multicultural environment.
• Experience managing a busy office and coordinating high-profile events.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) at an advanced level.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple projects and meet deadlines.
• Strong interpersonal and communication skills, with a professional demeanor.
• Proactive, flexible, and solution-oriented mindset.
• Self-starter capable of working autonomously and within a team.