Office Coordinator

Al Khayyat Investments; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A growing company in Dubai seeks an Office Administrator to manage office operations, documentation, and team coordination. The ideal candidate will have a Bachelor's degree, 3+ years of relevant experience, and strong communication skills. Join a dynamic environment and support various departments while maintaining efficiency and organization.

Qualifications

• 3+ years of experience in office coordination or administrative support.
• Ability to manage multiple priorities and administrative workflows.
• Proactive team player willing to support different departments.

Responsibilities

• Maintain a well-organized office environment including supply management.
• Oversee documentation, ensuring proper filing systems.
• Coordinate meetings and support procurement processes.

Skills

Attention to detail

Communication

Proficiency in Microsoft Office Suite

Education

Bachelor's degree in business administration

Tools

ERP tools

Job description

Key Responsibilities:

Office Administration: Maintain a well-organized office environment including supply management, meeting scheduling, and facility support.
Document Control: Oversee all incoming and outgoing documentation, ensuring proper filing systems (physical and digital) for ease of access and retrieval.
Communication & Coordination: Serve as a point of contact between internal departments and external partners (vendors, clients, contractors), ensuring smooth flow of information.
Report Handling: Assist in preparing, formatting, and distributing reports. Track submission timelines and follow up on pending items.
Support to Departments: Provide administrative support to HR, Finance, Admin, IT, and Logistics as needed, ensuring all divisions receive necessary assistance.
Purchase Coordination: Support procurement processes by handling administrative tasks related to job orders, vendor quotations, and tracking deliveries.
Scheduling & Follow-up: Coordinate internal and external meetings, appointments, and team calendars. Ensure key dates and action points are not missed.
System & Process Updates: Stay up-to-date with office tools and software, proactively improving workflow and administrative processes.
Basic Site Coordination: Collaborate with site teams occasionally for logistics support, delivery tracking, and documentation needs.

Key Qualifications:

Bachelor s degree in business administration or a related field.
3+ years of experience in office coordination, administrative support, or business coordination roles.
Strong attention to detail and ability to manage multiple priorities and administrative workflows.
Excellent verbal and written communication with the ability to interact professionally with internal teams and external partners.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with office systems and ERP tools is a plus.
Ability to troubleshoot minor issues and improve day-to-day processes.
Comfortable handling both routine and ad-hoc tasks in a dynamic business environment.
A proactive team player willing to support different departments as needed.

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at [e-mail]