Office Coordinator

Zillionaire Markets; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic financial services company in Dubai is seeking an Office Coordinator. This role is crucial for ensuring smooth daily operations, handling administrative tasks, and supporting various internal teams. The ideal candidate will possess strong organizational skills, be detail-oriented, and have excellent communication abilities. This position is a great opportunity for someone looking to grow in a professional environment.

Qualifications

• 1–3 years of experience in office administration or coordination.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage daily office operations including scheduling and filing.
• Serve as the first point of contact for visitors.
• Coordinate facility maintenance, repairs, and vendor relationships.
• Monitor and manage office budgets and expense reports.

Skills

Excellent organizational abilities

Strong verbal and written communication

Proficient in MS Office Suite

Multitasking abilities

Positive attitude

Education

Bachelor’s degree in Business Administration or related field

Job description

The Office Coordinator plays a key role in ensuring the smooth day-to-day operation of the office. This position manages administrative tasks, supports internal teams, maintains office supplies and facilities, and coordinates communication between departments. The ideal candidate is organized, proactive, and detail-oriented with excellent communication skills.

Key Responsibilities:

• Manage daily office operations, including scheduling, filing, and correspondence.
• Serve as the first point of contact for visitors and handle incoming calls and inquiries.
• Maintain office supplies inventory and place orders as needed.
• Coordinate facility maintenance, repairs, and vendor relationships.
• Support HR and management with onboarding, scheduling, and record-keeping.
• Assist in organizing meetings, company events, and travel arrangements.
• Maintain and update databases, records, and documentation.
• Ensure a professional, efficient, and welcoming office environment.
• Monitor and manage office budgets, petty cash, and expense reports.
• Collaborate with various departments to improve workflow and communication.

Skills

Bachelor’s degree in Business Administration or related field (preferred).

1–3 years of experience in office administration or coordination.

Excellent organizational and multitasking abilities.

Strong verbal and written communication skills.

Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).

Positive attitude, reliability, and a team-oriented mindset.

Ability to maintain confidentiality and handle sensitive information.