Office coordinator

Client of MM Management Consultant; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player in the heavy equipment rental sector is seeking a proactive individual to manage customer coordination and office administration. This role involves handling customer inquiries, preparing rental agreements, and ensuring compliance with local regulations. The ideal candidate will thrive in a dynamic environment, demonstrating strong organizational skills and attention to detail. Join a team that values efficiency and customer satisfaction, and contribute to the seamless operation of rental services. If you are passionate about customer service and office management, this opportunity is perfect for you.

Qualifications

• Bachelor's degree in Business Administration is required.
• Experience in customer service and office management is essential.

Responsibilities

• Manage equipment rental coordination and customer inquiries.
• Ensure compliance with local regulations and maintain records.
• Support accounting with invoicing and vendor coordination.

Skills

Customer Coordination

Inventory Management

Compliance Documentation

Office Administration

Education

Bachelor of Business Administration

Job description

Bachelor of Business Administration (Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Job Responsibilities:

Manage responsibilities in the heavy equipment rental industry, including front-desk duties and backend compliance/admin tasks.

Key Responsibilities:

Customer & Rental Coordination:

• Handle calls with customers to confirm equipment availability, share pricing, and rental terms.
• Follow up for service feedback, rental extensions, and documentation.
• Prepare rental quotes, agreements, and coordinate dispatch.
• Maintain accurate rental records.
• Serve as main contact for staff, customers, and vendors.
• Coordinate rental agreements, quotes, purchase orders, work orders, and billing.
• Manage equipment inventory and job assignments.
• Schedule deliveries, pickups, and service appointments.
• Support accounting with invoicing and payments.
• Assist with onboarding and safety compliance documentation.
• Handle inquiries via phone, email, and walk-ins.
• Register vendors and update databases.
• Coordinate vendor services and repairs.
• Manage RTA registrations and renewals for equipment and vehicles.
• Handle insurance applications and renewals.
• Apply for or renew municipality permits.
• Ensure compliance with local transportation and construction regulations.

General Office Duties:

• Schedule meetings and coordinate with teams and partners.
• Track and renew certifications, inspections, and licenses.
• Maintain organized digital and paper files.

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