Office Coordinator

How you will make an impact:

Supervise operational and maintenance activities pertaining to office and management, telecommunications, IT & Reception, corporate credit cards, parking, courier, office supplies, dosimeters for Dubai and Saudi team, event support, and EHS efforts to ensure compliance and service quality in multiple geographical locations.

Manage and be the point of contact for the different portals related to the Dubai and Saudi legal entities.

Responsible for invoice management for the Middle East Area, following the internal processes as per compliance using the Edwards portals.

Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.

Assistance to the company directors with respect to various administrative tasks including:

• Travel arrangements i.e. flight, accommodation bookings, ground transfers.
• Processing and preparation of travel expenses in the Admin.

Support and coordinate with the BU leaders and the Professional Education team, travels, accommodations, and transfers for HCPs at a regional & international level.

Cooperate and support larger corporate events (e.g. conferences, team-buildings, Iftar Party, Diwali, Christmas/Year End Celebration, etc.).

Provide event management support for the HR department (e.g. social team events, charity occasions, volunteer initiatives).

Liaise via phone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers, and other participating parties.

What you’ll need (Required):

High School Diploma or equivalent with 6 years of directly related experience including executive support.

Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

Excellent written and verbal communication skills, including negotiating and relationship management skills.

Advanced problem-solving skills.

Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management.

Completes tasks in resourceful and effective ways.

Ability to manage internal and external confidential information with utmost discretion.

Works autonomously within established procedures and practices.

Ability to build and maintain strong relationships across the organization to influence and achieve objectives.

Ability to work in a fast-paced, dynamic work environment.

Strict attention to detail.

What else we look for (Preferred):

Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements.

What is it like to work at Edwards Lifesciences in United Arab Emirates?

As a global leader in patient-focused medical innovations, we offer rewarding opportunities and exciting challenges in a truly international, dynamic, and friendly work environment.