Office Attendant

Mezzan Holding Co; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

Mezzan Holding Co seeks a dedicated office maintenance and administrative staff member for their Sharjah location. Responsibilities include maintaining shared office spaces, managing administrative tasks, and ensuring a clean and organized work environment. The ideal candidate should have strong organizational skills and a proactive approach to maintaining workplace standards.

Qualifications

• Experience in office maintenance or administrative roles preferred.
• Ability to manage multiple tasks and prioritize effectively.
• Good communication skills and customer service orientation.

Responsibilities

• Clean shared office spaces including kitchen and reception areas.
• Manage inventory and order supplies as needed.
• Handle mail, couriers, and manage multi-line phone systems.

Skills

Organization

Time Management

Communication

Customer Service

Job description

Maintain Office

• Clean shared office spaces including kitchen and reception areas
• Clean the toilet every 3 hours including ensuring tissues and air fresheners are available
• Maintain and refill the office water coolers and advise manager when new orders are required
• Maintain and clean the dishwasher, dishes, coffee maker, etc daily
• Monitoring visitor logs, issuing security badges, and ensuring adherence to safety protocols.
• Maintaining a clean, organized, and presentable reception area, ensuring it is stocked with necessary supplies
• Welcoming guests, providing directions, and connecting them with the appropriate person or department

Administrative Tasks

• Collect and distribute mail, faxes, printed documents
• Responsible for dispatch and receipt of couriers
• Filing, copying, collating as required for the business
• Monitoring inventory, ordering supplies, and maintaining stock levels.
• Booking meetings, managing calendars, and coordinating appointments.
• Receiving, sorting, and distributing incoming mail and packages, and preparing outgoing mail.
• Managing a multi-line phone system, answering calls, taking messages, and forwarding calls to the correct individuals.