Office Assistant

PanAfrican Tobacco Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading multinational company in Dubai is seeking an experienced Administrative Support Specialist to manage office operations, documentation systems, and daily tasks. The ideal candidate will have a Bachelor's degree, 3-5 years of relevant experience, and strong proficiency in English. This position offers a comprehensive remuneration package, including health insurance and annual leave.

Benefits

Health insurance coverage

22 working days of annual leave

Qualifications

• Minimum of 3-5 years in office administration or similar support role.
• Professional proficiency in English (mandatory).
• French or Portuguese is an advantage.

Responsibilities

• Organize and maintain filing systems for business documents.
• Assist with expense tracking and receipt organization.
• Coordinate business travel arrangements and logistics.
• Prepare professional documents and reports.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Communication skills

Time management

Self-motivated

Education

Bachelor's degree in Business Administration or related disciplines

Tools

Google Workspace (Gmail, Drive, Calendar, Docs, Sheets)

Microsoft Office Suite

Job description

We are seeking a dedicated and detail-oriented and trustworthy candidate to provide comprehensive administrative support to an individual and their family. This position involves managing office operations, maintaining documentation systems, and ensuring efficient day-to-day operations across multiple administrative functions.

Key Responsibilities:

Administrative & Document Management:

• Organize and maintain office filing systems for business documents, contracts, and administrative records.
• Ensure accurate filing and tracking of critical documents including business registrations, correspondence, and operational files.
• Maintain comprehensive digital and physical record-keeping systems for office documentation.
• Track and manage document renewals, licenses, permits, and official correspondence.
• Assist with expense tracking and receipt organization for office operations
• Support bookkeeping activities and maintain financial records
• Coordinate with external service providers including accountants and vendors
• Assist with budget tracking and expense reporting

Business Support Functions:

• Coordinate business travel arrangements including flights, accommodations, and transportation
• Prepare detailed itineraries and manage logistics for business trips
• Research vendors, service providers, and business partners as needed
• Support event coordination and business meeting arrangements.
• Coordinate annual tax filing working with accountants.
• Support all day-to-day administrative needs using tools such as Google Workspace (Gmail, Drive, Calendar, Docs, Sheets) and Microsoft Office Suite.
• Prepare professional documents, presentations, spreadsheets, and reports.
• Manage contacts, calendars, appointments, and important dates.

General Support:

• Perform any other tasks needed to support operational success.

Qualifications, Skills and experience:

Education:

Bachelor’s degree is required. Preference Business Administration or related disciplines

Experience:

Minimum of 3-5 years in office administration, administrative assistant, or similar support role.

Language Skills:

English Professional proficiency in speaking, reading, and writing (mandatory).

French or Portuguese will be an advantage.

Personal Attributes:

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• High level of professionalism.
• Excellent interpersonal and communication skills.
• Willingness to learn and take initiative in new areas.
• Self-motivated and able to work independently.
• Discretion in handling confidential information.

Remuneration Package:

• Depending on experience and qualifications.
• Health insurance coverage.
• 22 working days of annual leave.