Office Assistant

Commission, Medical Insurance, Visa, Annual Leaves As Per Labour Law, Annual Air Ticket

Vacancy

1 Vacancy

Job Description

• Manage and organize office supplies, ensuring inventory levels are maintained and reordering occurs efficiently to avoid shortages.
• Assist in scheduling appointments and meetings, coordinating with multiple stakeholders to ensure optimal timing and venue arrangements.
• Handle incoming and outgoing communications, including phone calls and emails, ensuring a professional and timely response.
• Support the preparation of reports and presentations by gathering data, formatting documents, and ensuring accuracy in information.
• Maintain a clean and organized office environment, including managing filing systems and ensuring all documents are easily accessible.
• Conduct basic data entry tasks, ensuring that all information is accurately captured and updated in relevant databases.
• Monitor and maintain office equipment, coordinating repairs and servicing to minimize downtime and disruptions.
• Foster a welcoming atmosphere for clients and visitors, ensuring that they feel valued and their needs are promptly addressed.
• Assist with travel arrangements, including booking flights, accommodations, and transportation for team members.

Desired Candidate Profile

• High school diploma or equivalent; additional certification in office administration is a plus.
• At least 1-2 years of relevant experience in an office environment, showcasing adaptability and a proactive approach.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Strong communication skills in English; additional language proficiency is advantageous for diverse environments.
• Demonstrated ability to multitask and prioritize effectively, managing time to meet deadlines in a fast-paced setting.
• Strong interpersonal skills, capable of building rapport with colleagues, clients, and stakeholders.
• Ability to maintain confidentiality and professionalism in handling sensitive information.
• A proactive problem solver who can identify issues and propose effective solutions independently.
• Flexibility and adaptability to changing priorities and tasks, demonstrating resilience under pressure.