Office Assistant

Confidential Company; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a proactive Office Administrator to manage daily operations and provide exceptional support. This role involves organizing schedules, coordinating meetings, and ensuring a welcoming environment for clients and visitors. The ideal candidate will have strong communication and organizational skills, with a minimum of a high school diploma and relevant experience in an administrative role. Join a dynamic team where your contributions will help streamline operations and enhance the overall office experience. If you are detail-oriented and thrive in a collaborative environment, this opportunity is perfect for you.

Qualifications

• 1-3 years of experience in administrative or office support roles is essential.
• Proficiency in English is mandatory; additional languages are a plus.

Responsibilities

• Manage daily office operations and ensure smooth running of the office.
• Serve as the first point of contact for visitors and clients, providing excellent service.

Skills

Communication Skills

Organizational Skills

Time Management

Customer Service

Attention to Detail

Education

High School Diploma

Associate's Degree in Business Administration

Tools

Microsoft Office Suite

Google Workspace

Job description

• Manage daily office operations, including organizing schedules, coordinating meetings, and ensuring the office runs smoothly.
• Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming environment.
• Maintain and update filing systems, both electronic and paper, ensuring that documents are easily accessible and well-organized.
• Assist in preparing reports, presentations, and correspondence, ensuring clarity and professionalism in all communications.
• Handle incoming calls and emails with professionalism, directing inquiries to the appropriate team members when necessary.
• Support the bookkeeping process by managing invoices, receipts, and basic accounting tasks, ensuring financial accuracy.
• Coordinate office supplies and inventory management, ensuring that necessary materials are available without excess stock.
• Assist with travel arrangements and itinerary planning for staff, ensuring cost-effectiveness and efficiency.
• Organize company events and meetings, from logistics to catering, ensuring seamless execution and positive experiences.
• Collaborate with team members to support various projects, providing administrative assistance and contributing to team goals.

Desired Candidate Profile

• Education: A minimum of a high school diploma is required; an associate's degree in business administration or a related field is preferred.
• Qualifications: Previous experience in an administrative or office support role is essential, showcasing relevant skills.
• Industry Experience: Experience in the specific industry of the hiring organization (e.g., healthcare, finance) is advantageous.
• Years of Experience: Ideally, 1-3 years of proven experience in office assistance or administrative support.
• Language Requirements: Proficiency in English is mandatory; knowledge of additional languages can enhance communication.
• Technical Skills: Familiarity with office software (Microsoft Office Suite, Google Workspace) and basic IT troubleshooting.
• Soft Skills: Strong communication, organizational, and time-management skills are crucial for success in this role.
• Personal Qualities: A proactive attitude, attention to detail, and the ability to work independently as well as part of a team are essential.