Office Assistant

WADI ALSAHAB FOR MANAGEMENT CONSULTANCIES CO.; Dubai; Hybrid; AED 60,000 - 120,000; Full time

Job summary

A leading company in the UAE's advisory sector seeks an agile Administrative Assistant to support operations in a hybrid work environment. This role entails managing executive schedules, facilitating client communication, and ensuring office efficiency. Join a collaborative team that values initiative and offers career progression opportunities alongside a performance-linked bonus and benefits.

Benefits

Performance-linked bonus

Medical insurance

Annual professional-development stipend

Hybrid work model

Qualifications

• 2+ years in an office, administrative, or secretarial role within professional services.
• Fluent written and spoken English; clear, courteous client communication.
• Strong organisational skills with proven ability to prioritise, multitask, and meet deadlines.

Responsibilities

• Serve as the first point of contact, screen calls, and greet visitors.
• Orchestrate executive calendars, schedule client meetings, and coordinate travel logistics.
• Prepare, proofread, and distribute correspondence and reports.

Skills

customer service

erp software

time management

cloud productivity tools

basic accounting

communication

client communication

professional services

multitasking

organisational skills

microsoft office 365

confidential information handling

Job description

Administrative Assistant (Hybrid – United Arab Emirates)

Industry: Professional Services & Consultancy. Operating at the heart of the UAE’s vibrant advisory landscape, our firm delivers high-impact management and financial consulting solutions to public- and private-sector clients. To sustain our rapid growth and client-first culture, we are hiring an agile Administrative Assistant who will blend on-site presence with remote flexibility to keep our hybrid office running with clockwork precision.

Role & Responsibilities

• Serve as the first point of contact—screen calls, greet visitors, and maintain a polished reception experience.
• Orchestrate executive calendars, schedule client meetings, and coordinate travel logistics across multiple time zones.
• Prepare, proofread, and distribute correspondence, reports, and presentation decks with impeccable accuracy.
• Manage digital and physical filing systems, ensuring instant retrieval of contracts, invoices, and confidential records.
• Oversee office supplies, vendor relations, and facility requests to guarantee a seamless hybrid workspace.
• Support finance with expense tracking, petty-cash reconciliation, and basic data entry into ERP tools.
  
  

Skills & Qualifications

Must-Have

• 2+ years in an office, administrative, or secretarial role within professional services or similar fast-paced setting.
• Proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and cloud productivity tools.
• Fluent written and spoken English; clear, courteous client communication.
• Strong organisational skills with proven ability to prioritise, multitask, and meet tight deadlines.
• Discretion when handling confidential information and executive schedules.
  
  

Preferred

• Experience supporting C-level executives or project teams in consulting, finance, or legal sectors.
• Working knowledge of basic accounting or ERP software (e.g., SAP, Oracle, Zoho).
• Bilingual proficiency in Arabic.
  
  

Benefits & Culture Highlights

• Hybrid work model: 3 days onsite, 2 days remote, promoting work-life harmony.
• Performance-linked bonus, medical insurance, and annual professional-development stipend.
• Collaborative, multicultural team that values initiative, learning, and rapid career progression.
  
  

Ready to be the operational backbone of a high-growth consultancy? Apply now and help us deliver excellence to clients across the Middle East.

Skills: customer service,erp software,time management,cloud productivity tools,basic accounting,communication,client communication,professional services,multitasking,organisational skills,microsoft office 365,confidential information handling