Office Assistant

ALCROW FOR SOLAR ENERGY SYSTEMS RENTAL CO; Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

A leading company in solar energy solutions is looking for an Office Administrator in Dubai. The role involves managing office supplies, scheduling meetings, and handling communications. The ideal candidate will possess strong interpersonal skills and have a detail-oriented approach, with a commitment to supporting various departments effectively.

Qualifications

• 1-2 years of relevant experience in an office environment.
• Ability to maintain confidentiality.
• Flexibility and adaptability under pressure.

Responsibilities

• Manage office supplies and maintain inventory.
• Schedule appointments and meetings.
• Handle communications and support report preparation.

Skills

Microsoft Office Suite

Interpersonal Skills

Problem Solving

Multitasking

Detail-Oriented

Education

High school diploma or equivalent

Certification in office administration

Job description

Vacancy

Job Description

• Manage and organize office supplies, ensuring inventory levels are maintained and reordering occurs efficiently to avoid shortages.
• Assist in scheduling appointments and meetings, coordinating with multiple stakeholders to ensure optimal timing and venue arrangements.
• Handle incoming and outgoing communications, including phone calls and emails, ensuring a professional and timely response.
• Support the preparation of reports by gathering data, formatting documents, and ensuring accuracy in information.
• Maintain a clean and organized office environment, including managing filing systems and ensuring all documents are easily accessible.
• Conduct basic data entry tasks, ensuring that all information is accurately captured and updated in relevant databases.
• Assist with travel arrangements, including booking accommodations, and transportation for team members.
• Provide administrative support to various departments, adapting to specific needs and assisting with projects as required.
• Monitor and maintain office equipment, coordinating repairs and servicing to minimize downtime and disruptions.
• Foster a welcoming atmosphere for clients and visitors, ensuring that they feel valued and their needs are promptly addressed.

Desired Candidate Profile

• High school diploma or equivalent; additional certification in office administration is a plus.
• At least 1-2 years of relevant experience in an office environment, showcasing adaptability and a proactive approach.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated ability to multitask and prioritize effectively, managing time to meet deadlines in a fast-paced setting.
• Detail-oriented mindset with a commitment to accuracy, particularly in data entry and document preparation.
• Strong interpersonal skills, capable of building rapport with colleagues, clients, and stakeholders.
• Ability to maintain confidentiality and professionalism in handling sensitive information.
• A proactive problem solver who can identify issues and propose effective solutions independently.
• Flexibility and adaptability to changing priorities and tasks, demonstrating resilience under pressure.

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ALCROW FOR SOLAR ENERGY SYSTEMS RENTAL CO

Mr. Mohammed