Office Assistant

Kintec Recruitment Limited; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment agency is seeking an organised and proactive Office Assistant to provide comprehensive administrative support in Abu Dhabi. You will help coordinate project activities, manage office supplies, and ensure smooth operations. Ideal candidates should have prior office experience, strong multitasking abilities, and proficiency in MS Office, particularly Excel. This role offers the chance to work within a dynamic taskforce environment.

Qualifications

• Previous experience in office administration or clerical support.
• Strong organisational and multitasking skills.
• Proficient in MS Office, particularly Excel.
• Professional communication skills for interaction with clients and internal teams.
• Ability to work independently and ensure high standards of service and organisation.

Responsibilities

• Prepare and maintain meeting rooms before and after use, ensuring cleanliness and readiness.
• Provide hospitality and serve beverages during meetings.
• Carry out general office tasks including filing, scanning, photocopying, and maintaining records.
• Follow up on task assignments and deliverables with internal team members and external partners.
• Prepare purchase requests, monitor order status, and liaise with vendors and suppliers.
• Monitor and manage office supplies and maintain stock levels.
• Prepare reports and maintain spreadsheets in Excel.

Skills

Organisational skills

Multitasking skills

Proficient in MS Office

Professional communication skills

Tools

Excel

Job description

Job Title: Office Assistant

Location: Abu Dhabi, UAE
Contract Type: Secondment, 2-Year Fixed Term
Working Schedule: 5 days on / 2 days off

Overview
We are seeking an organised and proactive Office Assistant to support a project taskforce team and client representatives. In this role, you will provide comprehensive administrative and clerical support to ensure smooth coordination, documentation, and execution of project-related activities. You will play a key part in keeping the team organised, meetings prepared, and communication streamlined across departments and with external partners.

Responsibilities

• Prepare and maintain meeting rooms before and after use, ensuring cleanliness and readiness.

• Provide hospitality and serve beverages during meetings.

• Carry out general office tasks including filing, scanning, photocopying, and maintaining records.

• Follow up on task assignments and deliverables with internal team members and external partners.

• Prepare purchase requests, monitor order status, and liaise with vendors and suppliers.

• Monitor and manage office supplies and maintain stock levels.

• Prepare reports and maintain spreadsheets in Excel.

Key Interactions

• Internal: Project secretariat, general services, IT, and related departments.

• External: Clients, vendors, and suppliers.

Requirements

• Previous experience in office administration or clerical support.

• Strong organisational and multitasking skills.

• Proficient in MS Office, particularly Excel.

• Professional communication skills for interaction with clients and internal teams.

• Ability to work independently and ensure high standards of service and organisation.

Additional Information
This position offers the opportunity to work within a dynamic project taskforce environment, supporting both technical and client-facing teams.