Office and Engagement Specialist - Dubai

WEbook, Inc.; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

WEbook, Inc. is seeking an Event Coordinator to support planning and execution of events while managing office logistics. The ideal candidate will have a Bachelor’s degree and 2+ years of experience in administrative roles, showcasing strong organizational and communication skills. Join a dynamic team dedicated to transforming the events industry in Dubai.

Qualifications

• 2+ years of experience in administrative or operations roles, especially in events.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills in English.

Responsibilities

• Support the planning and execution of events.
• Handle scheduling and travel arrangements for executives.
• Track and manage office budgets and expenses.

Skills

Organizational skills

Multitasking

Communication

Problem-solving

Education

Bachelor’s degree in event management, hospitality, business administration, or related field

Tools

Google Workspace

Microsoft Office Suite

Job description

Do you want to love what you do at work? Do you want to make a difference, an impact, and transform people's lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for. webook.com is Saudi's #1 event ticketing and experience booking platform in terms of technology, features, agility, and revenue, serving some of the largest mega events in the Kingdom, surpassing over 2 billion in sales.

webook.com is part of the Supertech Group, which also includes UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

Key Responsibilities

1. Event Coordination and Logistics:
   • Support the planning and execution of events.
   • Collaborate with internal teams to ensure events align with company objectives and brand standards.
   • Maintain an organized calendar of events and deadlines.
   • Organize team meetings, events, and small gatherings.
   • Develop creative ideas for internal events and activities.
2. Office Setup and Logistics:
   • Coordinate the setup of the new office, including furnishing, internet, and supplies.
   • Act as the main point of contact with vendors, contractors, and service providers.
   • Ensure compliance with local regulations for office operations.
3. Administrative Support:
   • Handle scheduling, travel arrangements, and correspondence for C-suite executives.
   • Handle correspondence, prepare documents, and manage filing systems.
   • Assist with onboarding of new hires, including equipment and access setup.
4. Operations Coordination:
   • Track and manage office budgets, expenses, and invoices.
   • Monitor office supplies inventory and reorder as needed.
   • Develop and implement processes to improve operational efficiency.
5. Team Support and Engagement:
   • Organize team meetings, events, and small gatherings.
   • Develop creative ideas for internal events and activities.
   • Support employees with day-to-day inquiries and administrative needs.
6. Ad Hoc Tasks:
   • Assist in special projects as assigned by management.
   • Handle any urgent operational issues as they arise.

Minimum Requirements

• Bachelor’s degree in event management, hospitality, business administration, management, or a related field preferred.
• 2+ years of experience in administrative or operations roles, especially in events, entertainment, or party planning.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Google Workspace and Microsoft Office Suite; familiarity with project management tools.
• Excellent communication skills in English.

Key Competencies

• Proven experience coordinating events, including budget management and vendor negotiation.
• A passion for the entertainment and events industry.
• Ability to adapt quickly to fast-paced environments and handle last-minute changes.
• Exceptional interpersonal skills and a proactive problem-solving attitude.