Office and Engagement Specialist - Dubai

Supertech Innovation Labs; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dynamic Event Coordinator to join their vibrant team. This role is pivotal in planning and executing events that resonate with the company's vision, while also managing office logistics and providing administrative support to C-suite executives. If you thrive in a fast-paced environment and are passionate about the events industry, this is the perfect opportunity for you to make a significant impact. Join a team that values creativity and innovation, and be part of an exciting journey in transforming experiences for clients and colleagues alike.

Qualifications

• 2+ years of experience in administrative or operations roles focused on events.
• Strong organizational skills with attention to detail and multitasking ability.

Responsibilities

• Support planning and execution of events, ensuring alignment with company objectives.
• Coordinate office setup and logistics, acting as main contact with vendors.

Skills

Organizational Skills

Multitasking

Communication Skills

Problem-Solving

Event Coordination

Education

Bachelor's degree in event management or related field

Tools

Google Workspace

Microsoft Office Suite

Project Management Tools

Job description

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for. webook.com is Saudi's #1 event ticketing and experience booking platform in terms of technology, features, agility, and revenue, serving some of the largest mega events in the Kingdom, surpassing over 2 billion sales. webook.com is part of the Supertech Group, which also consists of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

Key Responsibilities

1. Event Coordination and Logistics:
   
   • Support the planning and execution of events
   • Collaborate with internal teams to ensure events align with company objectives and brand standards
   • Maintain an organized calendar of events and deadlines
   • Organize team meetings, events, and small gatherings
   • Develop creative ideas for internal events and activities
2. Office Setup and Logistics:
   
   • Coordinate the setup of the new office, including furnishing, internet, and supplies
   • Act as the main point of contact with vendors, contractors, and service providers
   • Ensure compliance with local regulations for office operations
3. Administrative Support:
   
   • Handle scheduling, travel arrangements, and correspondence for C-suite executives
   • Handle correspondence, prepare documents, and manage filing systems
   • Assist with onboarding of new hires, including equipment and access setup
4. Operations Coordination:
   
   • Track and manage office budgets, expenses, and invoices
   • Monitor office supplies inventory and reorder as needed
   • Develop and implement processes to improve operational efficiency
5. Team Support and Engagement:
   
   • Organize team meetings, events, and small gatherings
   • Develop creative ideas for internal events and activities
   • Support employees with day-to-day inquiries and administrative needs
6. Ad Hoc Tasks:
   
   • Assist in special projects as assigned by management
   • Handle any urgent operational issues as they arise

Requirements

1. Bachelor's degree in event management, hospitality business administration, management, or a related field preferred
2. 2+ years of experience in administrative or operations roles, with a focus on events, entertainment, or party planning
3. Strong organizational and multitasking skills with attention to detail
4. Proficiency in Google Workspace and Microsoft Office Suite and familiarity with project management tools
5. Excellent communication skills in English

Key Competencies

1. Proven experience coordinating events, including budget management and vendor negotiation
2. A passion for the entertainment and events industry
3. Ability to adapt quickly to fast-paced environments and handle last-minute changes
4. Exceptional interpersonal skills and a proactive problem-solving attitude