Office and Administration Intern

Horizontal Digital; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking an Office and Operations Assistant Intern to provide essential administrative support. In this dynamic role, you will manage office supplies, coordinate meetings, and assist with travel arrangements, all while contributing to operational efficiency. This internship offers a unique opportunity to develop your organizational and problem-solving skills in a fast-paced environment. If you are enthusiastic, proactive, and eager to learn, this position is perfect for you. Join a team where your contributions will help shape the operational success of the organization and gain valuable experience in the digital marketing field.

Qualifications

• Ability to work independently and as part of a team.
• Excellent organizational and time-management skills.

Responsibilities

• Schedule meetings and travel arrangements for managers.
• Maintain office supplies inventory and ensure equipment is serviced.
• Assist in organizing company events and coordinating IT support.

Skills

Organizational Skills

Time Management

Problem-Solving Skills

Flexibility and Adaptability

Professional Demeanor

Tools

MS Office

Job description

The Office and Operations Assistant Intern will provide administrative support and assist with day-to-day operations to ensure the smooth functioning of the office. This role involves handling a variety of tasks from managing office supplies to coordinating with different departments, contributing to operational efficiency and compliance with company policies.

What you’ll do :

• Schedule and coordinate meetings, appointments, and travel arrangements for managers.
• Provide administrative support to the operations team.
• Assist in maintaining office supplies inventory by checking stock and ordering items.
• Ensure office equipment is properly maintained and serviced.
• Help manage office layout and order stationery and equipment.
• Assist in the preparation of regularly scheduled reports.
• Support office activities and operations to secure efficiency and compliance with company policies.
• Assist in organizing and coordinating company events, meetings, and conferences.
• Arrange travel bookings for team members including flights, accommodation, and transportation.
• Work with the IT department to help maintain office IT assets and inventory.
• Assist in troubleshooting basic IT issues and coordinate with IT for more complex problems.

Who you are :

• Enthusiastic and driven.
• Curiosity and eagerness to explore new ideas and strategies.
• Professional demeanor and a commitment to delivering high-quality work.
• Ability to receive feedback positively and incorporate it into future tasks.
• Interest in staying updated on industry trends and best practices in digital marketing.

What you bring :

• Ability to work independently and as part of a team.
• Proactive and self-motivated with a strong sense of responsibility.
• Flexibility and adaptability to handle changing tasks and priorities.
• Excellent organizational and time-management skills.
• Knowledge in MS Office (MS Excel, MS Word, and MS Outlook, in particular).
• Attention to detail and problem-solving skills.

The above description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.