Office Administrator (m/f/d) Dubai

seca – precision for health; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A global leader in health technology is seeking an Office Administrator in Dubai to ensure smooth administrative operations. The role emphasizes organization, compliance, and continuous improvement, working closely with the Sales Director. Applicants should have a Bachelor's degree and at least 2 years of experience in office management. The position offers continuous development and a positive work environment.

Benefits

Continuous development and training

Positive and collaborative work environment

Stability and growth opportunities

Innovative, flat organization

Qualifications

• Minimum of 2 years’ experience in office management or administrative roles.
• Excellent verbal and written communication skills in English; Arabic is a plus.
• Proactive and solution-oriented with strong sense for structure.

Responsibilities

• Ensure compliance with office standards and develop administrative processes.
• Manage employee-related matters including onboarding activities.
• Perform accounting-related tasks such as invoice processing.

Skills

Organizational skills

Customer orientation

Proficiency in Microsoft Office

Confidential information handling

Education

Bachelor’s degree in Business Administration or Office Management

Tools

CRM software

SAP

Job description

seca has been perfecting the skill of developing innovative weighing technologies and combining them with practice-oriented functions since 1840 and has become, the worldwide market leader in the field of medical measuring and weighing. In addition to sales via our eighteen branch offices, seca measuring systems and scales are also exported to over 110 countries. Furthermore, the seca service network guarantees the continual servicing of the precision devices. seca maintains close contact with users in order to support doctors and medical staff as professionally as possible. The results are innovative products that are precisely tailored to the needs of the respective medical areas of application. In doing so, the most advanced production techniques, durable materials, and worldwide quality management guarantee a product standard of the highest level.

Thanks to an increasing demand and our motivated employees, we are also continuing to grow this year. At our Dubai branch we are looking for a highly motivated and committed

Office Administrator (m/f/d)

Position Summary

As Office Administrator, you will play a key role in ensuring the smooth and efficient running of our day-to-day administrative operations. You will take ownership of a wide range of tasks that span across office management, employee support, and internal process optimization. With a strong focus on organization, compliance, and continuous improvement, you will help to shape the administrative backbone of the branch. Working closely with the Sales Director of our Dubai branch and the wider local team as well with colleagues from the German Headquarters, you will contribute to building an effective, compliant, and agile administrative environment that supports the ongoing growth and operational success of the branch.

Key Responsibilities:

• Ensure compliance with existing office standards, and policies and further develop operational and administrative processes
• Manage employee-related matters, including leave applications, DMCC visa processing, and onboarding activities
• Support in the preparation of internal reports and presentations
• Perform accounting-related tasks such as invoice processing, coordinating with the finance team on payments, and tracking operational costs
• Monitor key figures and KPIs to support performance tracking and reporting
• Handle general administrative tasks, including CRM database maintenance, procurement of office supplies, and ensuring a well-maintained office environment

Your Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or a related field
• Minimum of 2 years’ experience in office management, executive assistance, or administrative roles
• Strong organizational skills with the ability to multitask and effectively prioritize workload
• High level of customer orientation and a proactive service mindset
• Ability to turn data into reports and metrics whenever required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with CRM software is a plus
• Solid understanding of office operations and basic financial administration
• Ability to handle confidential information with discretion and professionalism
• Proactive and solution-oriented, strong sense for structure and loyality
• Excellent verbal and written communication skills in English, Arabic is a plus
• Knowledge of SAP is an advantage

Our benefits:

• Continuous Growth: We're invested in your ongoing development and ongoing training to help you grow both professionally and personally
• Your Dubai Family: Enjoy a fantastic team spirit within our Middle East unit that fosters a positive and collaborative work environment
• Quality You Can Trust: Contribute to impactful, reliable products.
• Secure & Growing: Join a stable global leader with strong prospects and start to actively shape the future at seca
• Make Your Mark: Embrace diverse challenges and take ownership in our innovative, flat organization

To apply for this position, please send your resume, cover letter and salary expectations to [e-mail]