Office Administrator

Sony Music Entertainment; United Arab Emirates; On-site; AED 67,000 - 100,000; Full time

Benefits offered by this job

Modern office in Dubai

Professional growth opportunities

Diversity and inclusive culture

Job summary

Sony Music ME in Dubai is seeking an experienced Office Administrator to ensure smooth day-to-day operations across the Dubai office. The role covers government paperwork, travel arrangements, events, and executive support for senior staff.

You are a proactive, organized professional with experience in UAE office environments and a strong eye for detail, capable of managing multiple tasks, coordinating vendors, and maintaining a positive, productive office culture.

Qualifications

• Experience in office administration or PRO or executive support within UAE.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and coordinate with vendors and staff.

Responsibilities

• Office & facilities management – maintain day-to-day office operations and supplies.
• Government & PRO administration – manage visa applications and renewals, trade licences and permits as needed.
• MD & executive support – assist the MD with travel, expenses, meetings and confidential tasks.

Skills

Microsoft Office

Office administration

Executive support

Calendar management

Job description

Sony Music ME is the leading international label in the MENA region operating within the Arabic music space, and has released some of the biggest songs in the Arab world. The label is headquartered in Dubai, working across a vast region comprising Egypt, Levante, GCC and Pakistan. We are proud of our team of executives, creating world class campaigns and opportunities for our artists and their music. The company functions aross A&R, Artist Liaison, Arabic Marketing, International Marketing, Communications, Digital Business, Business Affairs and New Business/ Licensing.

We are looking for an Office Administrator to keep the Dubai office running smoothly across all areas of day-to-day office and administrative operations – from government paperwork and supplies through to travel, events and executive support. This role would suit a proactive, positive, helpful and highly organized individual, comfortable problem solving and reacting to the everyday administrative and functional activities around the office.

What You'll Do

• Office & facilities management – maintain day-to-day office operations including kitchen and office supplies, IT and cleaning suppliers, deliveries, PO Box checking, parking bookings and F&B for meetings and guests (coffee, tea etc.), keeping the office running smoothly
• Government & PRO administration – manage visa applications and employee visa renewals, Free-Zone visa processing, trade licence and establishment card renewals, RTA card applications, Tecom permits, insurance and medical insurance renewals; raise Purchase Orders and support legal admin tasks.
• MD & executive support – provide support to the MD including travel and expense management (Concur), VIP handling for artists and partners visiting Dubai, gifting / relationship touches and support to marketing events.

Who You Are

• Previous Experience: Office administration, PRO or executive support within a fast paced, modern, creative office environment, ideally in the UAE
• Education: Good character, team spirit and an obsession with detail, comfortable owning a busy and varied workload
• Skills: Highly organized, competent in Microsoft Office, able to navigate UAE Government and Free-Zone systems, manage schedules and suppliers, helpful to others, kind and considerate.

What We Give You

• You join a vibrant global community with the opportunity to channel your passion every day
• A modern office environment designed for you, empowering you to bring your best
• Investment in your professional growth and development enabling you to thrive in our vibrant community
• The space to accelerate progress, positively disrupt and create what happens next
• We give you the platform to champion positive change, with the opportunity to contribute to our social impact, diversity, equity and inclusion initiatives

Equal Opportunities

As an active part of a culturally and socially diverse society, Sony Music’s aim is that our workforce is diverse and inclusive. Sony Music is an equal opportunity employer and supports workforce diversity.

We employ, retain, promote and otherwise treat all employees and job applicants according to their merit, qualifications, competence and talent. We apply this policy without regard to any individual’s sex, race, religion, origin, age, sexual orientation, marital status, medical condition or disability.

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