Office Administrator

DFS Aviation Services; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading aviation services provider in Dubai seeks an experienced Office Administrator to support human resources activities. Responsibilities include managing onboarding, compliance, and administrative tasks for a dynamic workforce. Ideal candidates will have over 5 years of administrative experience, fluency in English, and knowledge of MS Office. This role offers a competitive salary, medical insurance, and work-life balance.

Benefits

Competitive salary package

Annual airfare allowance

Contribution to children's school costs

Health insurance

Life insurance

Qualifications

• Minimum 5 years’ administration experience.
• Fluency in written and spoken English is essential.
• Knowledge of the Aviation industry is an advantage.

Responsibilities

• Provide administrative and secretarial support to the Contract Manager.
• Plan and implement office systems and ensure compliance.
• Maintain office efficiency and records in a confidential manner.
• Support onboarding new staff and manage team performance.

Skills

Communication skills

Customer service skills

Planning and organising

Attention to detail

Computer literacy

Education

Tertiary level qualification

Tools

MS Office

Outlook

Job description

Live your potential with DFS Aviation Services

We are a part of the DFS Group, one of the largest air navigation service providers in the world. We focus on the provision of air navigation services and the sale of software solutions, consulting, training services to airports and air navigation service providers worldwide. As a modern aviation company, we guarantee the perfect mix of proven experience and progressive ideas. High quality standards are just as much part of our philosophy as a lean organization, international networking and honest ambitions. We offer our employees and associates challenging and creative jobs with one of the most secure and attractive employers in Dubai, in one of the most exciting industries.

Discover What\'s Possible

DFS Aviation Services are currently looking for a dedicated, experienced and innovative Office Administrator to join our on-site Contracts Team in Dubai, UAE. We offer you an opportunity to managing the full spectrum of human resources activities to support a dynamic and high-performing workforce in the aviation sector responsible onboarding, employee relations, compliance, and supporting organizational development within a fast-paced and regulated environment.

We are looking for a candidate who has proven experience in Human Resource Administration with background and knowledge of ANSP structures, role requirements, employee life cycle and talent management models. The ideal candidate must have a demonstrable ability to translate job descriptions into person specifications to support the recruitment of organizationally defined top talent.

This role will be based in Dubai International Airport at Dubai Air Navigation Services (dans). dans provides air navigation services at four airports in the UAE, one of which is the world\'s busiest airport for international passengers, where their mission is to empower and develop all their people in delivering world-leading air navigation services that exceed every standard, assure their customers, and shape global innovation.

Your Responsibilities

• Provide a full range of administrative and secretarial support to dans Contract Manager.
• Plan and implement office systems and ensure compliance with policies and procedures by all support office administration team members.
• Maintain office efficiency at all times, looking to improve administration systems and processes.
• Maintain office records in a confidential and organized manner.
• Provide administrative support for onboarding new staff.
• Provide adhoc administrative support for those departments without dedicated administrative support personnel.
• Ensure all employee and government requirements are executed in correct and timely manner. Liaise with all other dans departments to ensure consistency of processes.
• Oversee the incoming and outgoing correspondence of DFS support office. Provide additional office administration support when necessary to ensure deadlines are met.
• Oversee team performance and deal effectively with all aspects of good and poor performance.
• Ensure expected contributions, objectives and standards of the individual and the team are clearly understood and supported by each member of the team.
• Build and maintain good working relationships with all key stakeholders.
• Undertakes similar or related duties as directed by senior management.

Knowledge & Experience

• A tertiary level qualification is preferable.
• Knowledge of the Aviation industry is an advantage.
• Knowledge of MS Office and Outlook.
• Proficiency in word processing, spreadsheets and database programs.
• Fluency in written and spoken English is essential.
• Minimum 5 years’ experience administration experience.

Skills

• Communication skills
• Customer service skills
• Planning and organising
• Attention to detail
• Computer literacy

What you get

• A competitive salary package, that is excellent compared to industry standards,
• An annual airfare allowance to visit your family and friends at home, contribution to your children\'s school costs (12,000 Per child yearly up to 2 children), excellent medical insurance coverage for all our employees, life insurance.
• Work life balance based on fair, transparent and employee-friendly shift models, working hours and a generous leave entitlement.
• Corporate culture is characterized by professionalism, which has focused on staff and client needs for decades,
• Sunny weather

Working @ DAS

Working at DFS Aviation Services means working in a diverse and dynamic team of professionals, being passionate about advancing aviation safety and efficiency. Since 2017, the #DASTeam has grown to over 400 team members participating in various air traffic management projects at 17 locations in 6 countries.

Our people come from a variety of backgrounds, bringing unique skills and perspectives that enrich our company culture and drive innovation in air traffic management. From air traffic controllers to software developers and engineers, and from project managers to customer service experts, our #DASTeam works collaboratively to ensure the skies remain safe for every one of us