Office Administrator

Habitare Real Estate Brokerage LLC; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A real estate brokerage in Dubai is seeking an office administrator to manage operations and ensure compliance with UAE regulations. The ideal candidate will have at least 2 years of experience in a real estate brokerage, strong knowledge of KYC and AML processes, and proficiency in CRM systems. This position offers opportunities for salary progression into management roles as the company expands.

Qualifications

• 2+ years' experience in office administration in a Dubai real estate brokerage.
• Strong knowledge of KYC / AML processes and compliance requirements.
• Familiarity with UAE Labour Law and visa processing procedures.
• Proficient in bookkeeping and financial administration.
• Experience managing real estate listings on portals.
• Skilled in CRM management and using MS Office.

Responsibilities

• Oversee day-to-day office operations and administrative processes.
• Manage KYC and AML documentation for compliance.
• Process Trakheesi permits and RERA documentation.
• Maintain bookkeeping records and support reporting.
• Approve and monitor property listings on portals.
• Support HR functions such as visa processing.

Skills

Office administration experience

KYC / AML processes knowledge

UAE Labour Law knowledge

Bookkeeping proficiency

Real estate portals experience

CRM management skills

MS Office proficiency

Photoshop / Lightroom skills

Organisational abilities

Communication skills in English

Job description

Overview

• Oversee day-to-day office operations and ensure all administrative processes run efficiently.
• Manage KYC and AML documentation, ensuring compliance with UAE regulations.
• Process and manage Trakheesi permits and RERA documentation for property listings.
• Maintain company bookkeeping records, expense tracking, and reporting support for management.
• Approve, upload, and monitor listings across major portals (Bayut, Property Finder, Dubizzle).
• Manage CRM system (e.g., PropSpace), keeping records accurate and updated.
• Support HR functions including visa processing, employee records, and onboarding.
• Ensure compliance with UAE Labour Law in relation to contracts and company policies.
• Liaise with management on reporting, operational performance, and compliance updates.
• Provide marketing and listing support including photo editing (Photoshop / Lightroom).

Salary range quoted will be based on experience gained within the Real Estate industry, with further salary increases and progression into management positions as the company grows.

Skills

• Minimum of 2 years’ experience in office administration within a Dubai real estate brokerage.
• Strong knowledge of KYC / AML processes and compliance requirements.
• Familiar with UAE Labour Law and visa processing procedures.
• Proficient in bookkeeping and financial administration.
• Experience using real estate portals (Bayut, Property Finder, Dubizzle).
• Skilled in CRM management (PropSpace or equivalent).
• Proficient in MS Office; Photoshop / Lightroom experience required.
• Excellent organisational and multitasking abilities.
• Strong communication skills in English; additional languages are an advantage.