Office Administrator

Westfield Specialty International; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading insurance company in Dubai is seeking a skilled office administrator to support daily operations, manage office supplies, and coordinate events. Ideal candidates will have a college degree and proficiency in Microsoft Office. Strong organizational, communication, and time management skills are essential for success in this role.

Qualifications

• Preferably educated to college degree level.
• Good commands in Microsoft Word, Excel and PowerPoint.
• Experience in diary management using Outlook.
• Strong attention to detail for accuracy in administrative tasks.

Responsibilities

• Support daily office operations and act as a point of contact.
• Manage office supplies, files, and records.
• Coordinate office maintenance and ensure a functional work environment.
• Provide basic IT support for office equipment and systems.
• Organize office events and manage logistics.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Diary management experience

Numerical skills

Organizational skills

Verbal communication skills

Written communication skills

Time management skills

Attention to detail

Technical troubleshooting

Education

College degree

Job description

Job Description

Main Purpose of the Role:

• Supporting the daily operations of the office
• Support Credit Control function
• Fostering a productive work environment
• Facilities management
• Technology support
• Event planning

Key Responsibilities

• Scheduling appointments, meetings, and conferences
• Maintaining office files, records, and databases
• Managing office supplies, inventory, and equipment
• Coordinating office maintenance, repairs, and cleaning services
• Organizing office layouts and workspace arrangements
• Handling incoming and outgoing mail and shipments
• Overseeing office facilities and ensuring a safe and functional work environment
• Coordinating office security, access control, and emergency procedures
• Liaising with building management and vendors for facility-related matters
• Managing calendars, appointments, and travel arrangements for office staff
• Providing basic IT support for office equipment, software, and systems
• Troubleshooting technical issues and coordinating with IT support providers
• Managing office technology assets, such as computers, printers, and peripherals
• Assisting with software installations, updates, and user training
• Organizing and coordinating office events, meetings, and conferences
• Managing event logistics, catering, audio-visual equipment, and guest arrangements

Skills & Experience

• Preferably educated to college degree level
• Good commands in Microsoft Word, Excel and PowerPoint
• Diary management experience (Outlook)
• Good numerical skills
• Presentational skills
• Flexible and willing to work as a team member
• Proficiency in office procedures, document management, and record-keeping
• Excellent organizational skills to manage multiple tasks and prioritize work effectively
• Ability to maintain office supplies, equipment, and facilities in an organized manner
• Attention to detail to ensure accuracy in administrative tasks and documentation
• Active listening skills to understand and address the needs of office staff and visitors
• Strong verbal and written communication skills for interacting with colleagues, clients, and vendors
• Effective time management skills to handle multiple tasks and meet deadlines
• Ability to troubleshoot office equipment issues and address technical problems
• Strong attention to detail

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

About Us

Founded in 1848, Westfield is a global leader in property and casualty insurance, delivering superior risk insights and innovative solutions to customers through a diverse portfolio of insurance products.

Equal Opportunity Employer

United States: All applicants receive consideration for employment without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, or status as a protected veteran.

United Kingdom: Westfield is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.