Office Administrator

ELMECH ENERGY; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A global distributor of industrial materials in Dubai seeks an organized Administrative Assistant to support multiple departments. Responsibilities include maintaining records, scheduling meetings, and assisting with vendor processes. The ideal candidate has up to 3 years of experience in an administrative role within the UAE and strong proficiency in Microsoft Office Suite. This role is vital for ensuring smooth daily operations.

Qualifications

• Up to 3 years of experience in an administrative role within UAE.
• Strong proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams)/ ERP.
• Excellent verbal and written communication skills.

Responsibilities

• Support in filing documents and maintaining electronic records.
• Schedule Microsoft Teams meetings for managers and email meeting links.
• Monitor office supplies and coordinate restocking.
• Assist in organizing internal staff meetings.
• Send approved office purchase invoices to the Accounts Department.

Skills

Strong proficiency in Microsoft Office Suite

Excellent verbal and written communication skills

Strong organizational and multitasking skills

Education

Qualification in Business Administration or a related field

Tools

Excel

ERP

Job description

ELMECH ENERGY is a leading stockist and global distributor of industrial steel materials, serving key sectors such as oil & gas, petrochemicals, energy, marine, infrastructure, and mechanical industries. With a large warehouse strategically located in Dubai Industrial City, we offer fast, reliable access to high-quality piping materials, including pipes, pipe fittings, flanges, valves, gaskets, and more. Backed by global certifications and partnerships with some of the most trusted manufacturers, ELMECH ENERGY is committed to delivering engineering excellence and seamless project support across the GCC and beyond.

Role Description

We are seeking a well-organized and professional Administrative Assistant to handle

administrative support across multiple departments. This position is key to ensuring smooth

daily operations and delivering excellent internal and external communication

Candidate from F&B, RETAIL AND COSMETIC industries will not be considered, please visit the

website to understand our specific industry.

Responsibilities

• Support in filing documents and maintaining electronic records in Excel/ERP

• Schedule Microsoft Teams meetings for managers and email meeting links to clients.

• Monitor office supplies and coordinate restocking with the office boy.

• Assist in organizing internal staff meetings.

• Support with vendor registration processes and provide documents to clients as needed.

• Send approved office purchase invoices to the Accounts Department for payment

processing.

• Assist the Sales & Operations Manager with business correspondence and email

communication.

• Provide administrative assistance to the Accounts, Sales, and Procurement teams as

required.

• Liaise with service providers (courier, IT, maintenance, etc.) for office-related needs.

• Handle incoming queries and direct them appropriately within the organization.

Qualifications

• Qualification in Business Administration or a related field preferred.

• Up to 3 years of experience in an administrative role within UAE.( MORE THAN 3 years will not be considered )

• Strong proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams)/ ERP

• Excellent verbal and written communication skills.

• Strong organizational and multitasking skills.

If you meet the above criteria and are looking to be part of a dynamic and forward-thinking

organization, we would love to hear from you.