Office Administrator

ZTE Corporation; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

Une entreprise de télécommunications recherche un administrateur de bureau avec plus de 3 ans d'expérience pour gérer les opérations d'un bureau dynamique. Le candidat idéal sera autonome, intégré dans un environnement de travail multiculturel, où des compétences en communication en arabe, anglais et chinois sont essentielles. Ce rôle implique une interaction régulière avec des clients et des partenaires, ainsi que la gestion des documents financiers et administratifs.

Qualifications

• Plus de 3 ans d'expérience en administration ou gestion de bureau.
• Compétences linguistiques en arabe, anglais et chinois.
• Capacité à traiter des informations confidentielles.

Responsibilities

• Gérer les factures et les équipements de bureau.
• Coordinating travel and accommodation for visitors.
• Attending meetings and taking minutes.

Skills

Communication verbale

Gestion financière

Intégrité

Education

Expérience en administration ou gestion de bureau

Compétences en dactylographie

Tools

Microsoft Office

Job description

Finance

• Collating, recording and paying office and logistical bills as directed.
• Maintain and update list of Fixed Assets

Administration

• Fielding paper, electronic and telephone queries and acting as point of liaison for all colleagues and external contacts such as clients, visitors, customers, partners, government institutions, and professional bodies.
• Handling visa documentation, both for employees based locally and issuing invitation letters and giving advice for those visiting from China.
• Co-ordinating accommodation in company apartments for visitors from China – keep a report on the visitors’ arrival date, leaving date, department and project.
• Filtering incoming post and other correspondence, sending parcels from the office.
• Ordering office supplies including tea and company literature from China and necessities for the Company apartments.
• Booking travel for local employees and hotel accommodation for visitors.
• Organizing meetings and events as required. This includes the annual ski-trip, Christmas party, summer events e.g. picnics.
• Producing Word documents, excel spreadsheets, presentation material as directed.
• Attending meetings as directed and taking minutes as appropriate.
• Provide comprehensive administrative support to the business development and technical solutions teams wherever possible.

Office

• Responsible for all office logistics, including materials and equipment (fax, printers, photo-copier, telephones, stationery)
• Responsible for the overall office environment and ensuring that the office is always kept to high standards of professionalism and that any landlord is complying with their responsibility towards cleaning, health and safety.

Essential Skills and Experience

Language

• Native Arabic speaking is a must
• Fluent in both English and Chinese speaking, writing and listening

Experience

• More than 3 years experience in administration or office management
• Good experience of working in a cross cultural office environment
• Experience in the telecommunications industry would be desirable, but not essential.
• Experience of managing, tracking and reporting financials and budgets

Education

• Good typing skill 40 to 50 wpm.
• Highly proficient in the use of all Microsoft Office packages.

Personal qualities

• High levels of integrity and used to having access to and processing confidential information
• Excellent verbal communication skills
• Excellent numerical skills – particularly in record keeping and financial management
• Highly professional manner, with the ability to greet people at all levels and make them feel comfortable within the office environment.

1. Self motivated and able to take responsibility.