Office Administrative Assistant

Talentmate; Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

A leading recruitment agency in Dubai is seeking an Office Administrative Assistant to support management and staff operations. Responsibilities include managing schedules, coordinating meetings, and maintaining office supplies. Ideal candidates should have excellent organizational and communication skills, and familiarity with the Microsoft Office suite. This role requires attention to detail and the ability to work independently in a fast-paced environment.

Qualifications

• Proven experience as an office administrative assistant or similar role.
• Strong organizational skills with the ability to multitask efficiently.
• Excellent written and verbal communication skills for effective interaction.

Responsibilities

• Manage calendar scheduling and appointment setting for office meetings and events.
• Coordinate the logistics for meetings, including preparing agendas and materials.
• Maintain inventory and order office supplies to ensure operational efficiency.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Education

High School diploma or GED equivalent

Tools

Microsoft Office suite

Job description

The role of an Office Administrative Assistant is pivotal in ensuring the smooth operation of office environments by providing support to the management team and the staff. As an Office Administrative Assistant, you will be responsible for a wide array of tasks that require strong organizational and communication skills. Your duties will range from managing office supplies to liaising between different departments. You will also handle scheduling, correspondence, and basic administrative tasks to facilitate efficiency and support business operations. This role demands attention to detail, multitasking prowess, and the ability to work independently, often in a fast-paced setting. Effective Office Administrative Assistants are friendly, approachable, and adept at managing daily challenges as they assist in maintaining an orderly and professional workspace.

The role of an Office Administrative Assistant is pivotal in ensuring the smooth operation of office environments by providing support to the management team and the staff. As an Office Administrative Assistant, you will be responsible for a wide array of tasks that require strong organizational and communication skills. Your duties will range from managing office supplies to liaising between different departments. You will also handle scheduling, correspondence, and basic administrative tasks to facilitate efficiency and support business operations. This role demands attention to detail, multitasking prowess, and the ability to work independently, often in a fast-paced setting. Effective Office Administrative Assistants are friendly, approachable, and adept at managing daily challenges as they assist in maintaining an orderly and professional workspace.

Responsibilities

• Manage calendar scheduling and appointment setting for office meetings and events.
• Coordinate the logistics for meetings, including preparing agendas and materials.
• Maintain inventory and order office supplies to ensure operational efficiency.
• Serve as a point of contact for internal and external clients, addressing inquiries.
• Prepare and format documents including reports, memos, and correspondence.
• Assist in data entry and management of office databases and filing systems.
• Ensure compliance with office policies, procedures, and operational standards.
• Organize company travel arrangements, including booking flights and accommodations.
• Support HR functions by assisting with onboarding processes and record-keeping.
• Handle incoming and outgoing mail, and courier services to ensure timely delivery.
• Provide administrative support including copying, scanning, and faxing documents.
• Collaborate with team members to facilitate special projects and office events.

Requirements

• High School diploma or GED equivalent; additional qualifications preferred.
• Proven experience as an office administrative assistant or similar role.
• Strong organizational skills with the ability to multitask efficiently.
• Proficiency in Microsoft Office suite and office equipment usage.
• Excellent written and verbal communication skills for effective interaction.
• Attention to detail with a high level of accuracy in handling information.
• Ability to work independently while also being a collaborative team player.

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