Office Administrative Assistant

ECOVACS MEA; Dubai; On-site; AED 30,000 - 45,000; Full time

Job summary

A leading technology firm in Dubai is seeking a highly organized Office Assistant to support management and maintain smooth operations. The role involves managing administrative tasks, coordinating communication, and assisting HR functions. Ideal candidates should have over 2 years of experience, strong communication skills in English, and proficiency in MS Office Suite. This position offers a dynamic work environment with opportunities for growth.

Qualifications

• 2+ years of administrative or office support experience.
• Excellent communication skills in English.
• Proficient in MS Office Suite and comfortable with digital tools.

Responsibilities

• Handle day-to-day administrative duties.
• Manage correspondence with clients and vendors.
• Organize and maintain office systems and supplies.
• Assist with HR-related tasks and onboarding support.
• Coordinate meetings and travel arrangements.
• Support basic accounting or procurement processes.
• Ensure the office environment runs smoothly.

Skills

Organizational skills

Communication skills

Multitasking abilities

Attention to detail

Proactivity

Tools

MS Office Suite

Job description

We are looking for a highly organized, detail-oriented, and proactive Office Assistant to join our team. This role is essential in ensuring smooth daily operations, supporting management and various departments with administrative, HR, and coordination tasks.

The ideal candidate is reliable, professional, and able to multitask efficiently in a fast-paced environment.

Key Responsibilities

• Handle day-to-day administrative duties and provide direct support to management.
• Manage correspondence with clients, vendors, and external partners.
• Organize and maintain office systems, files, records, and supplies.
• Assist with HR-related tasks, such as document preparation, record-keeping, and onboarding support.
• Coordinate meetings, travel arrangements, and internal/external communications.
• Support basic accounting or procurement processes (invoices, purchase orders, vendor follow-ups).
• Ensure the office environment runs smoothly and complies with company standards.

Qualifications & Requirements

• 2+ years of administrative or office support experience, preferably in an international or fast-paced environment.
• Excellent communication skills in English (both written and verbal); additional languages are a plus.
• Strong organizational and multitasking abilities, with high attention to detail.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable with digital tools.
• Proactive, adaptable, and professional — able to work both independently and as part of a team.

Preferred Background

• Accounts or Finance Support (basic bookkeeping, invoice tracking).
• HR Coordination (staff records, onboarding, training logistics).
• Procurement Assistance (supplier communication, purchase tracking).
• Operations Support (process coordination, reporting).

How to Apply

Send your CV to [e-mail], with the subject line: "Office Assistant-Ecovacs MEA"