Office Administration Assistant

PU Prime; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company seeks a friendly and proactive Office Administration Assistant to oversee front desk operations and provide administrative support. This role is essential for maintaining office efficiency and ensuring a welcoming environment for visitors. The ideal candidate should possess strong organizational skills and a professional appearance.

Qualifications

• Proven experience in office administration or receptionist roles.
• Strong organizational and multitasking abilities.
• Professional appearance and good communication skills.

Responsibilities

• Manage front desk operations and greet visitors professionally.
• Coordinate with vendors and maintain office supplies.
• Assist in organizing company events and internal meetings.

Skills

Organizational skills

Multitasking

Good communication

Interpersonal skills

Proficiency in computer skills

Fluency in English

Education

High school diploma or equivalent

Diploma/degree in Administration or related field

Job description

Job Summary

We are looking for a friendly, organized, and proactive Office Administration Assistant to manage front desk operations and ensure smooth day-to-day administrative support. This role is the face of our office and plays a vital role in creating a welcoming environment while maintaining office efficiency.

Key Responsibilities

Reception Duties:

• Greet and welcome visitors in a professional and friendly manner
• Answer and direct incoming phone calls and emails
• Manage meeting room bookings and ensure they are presentable
• Receive, sort, and distribute daily mail and deliveries
• Handle guest registration and visitor access procedures

Office Administration:

• Maintain and order office supplies, pantry stock, and stationery
• Coordinate with vendors, cleaners, and maintenance providers
• Assist with organizing company events and internal meetings
• Maintain office filing systems (digital and physical)
• Support other departments with ad hoc admin tasks as required
• Ensure the reception area and common office areas are tidy and organized

Requirements

• Proven work experience as an Office Administrator, Receptionist, or similar role
• Strong organizational and multitasking abilities
• Good communication and interpersonal skills
• Professional appearance and image
• Proficient in computer skill
• Fluency in English; additional languages are a plus
• High school diploma or equivalent; diploma/degree in Administration or a related field is an advantage