Office Admin - Dubai

Tap Payments; Dubai; On-site; USD 30,000 - 50,000; Full time

Job summary

A leading company in online payments is seeking an Executive Assistant to support its executives in Dubai. The role involves managing calendars, preparing reports, and ensuring smooth office operations. Ideal candidates will have 2+ years of experience in a tech environment and excellent communication skills.

Qualifications

• 2+ years experience supporting executive-level individuals.
• Proficiency in Google Docs & Microsoft Office.
• Excellent communication skills in English and ideally Arabic.

Responsibilities

• Manage sensitive matters with confidentiality and discretion.
• Sustain a daily calendar of meetings and events.
• Prepare presentations, agendas, and reports.

Skills

Communication

Confidentiality

Organization

Discretion

Tools

Google Docs

Microsoft Office

Job description

About Tap

Tap Payments is revolutionizing online payments across the MENA region by connecting businesses with simple, unified payment experiences. We need exceptional talent to help us on this journey.

The People & Culture team

If you believe culture eats strategy for breakfast, join our people and culture team. We are growing fast, with new people joining every month. Help us build a diverse company culture that reflects the talent, fun, and commitment of our team.

As a Tapster you will:

• Manage sensitive matters with confidentiality and discretion, especially decisions impacting the company's global operations.
• Sustain a daily calendar of meetings and events.
• Prepare presentations, agendas, reports, and support documents for organizational objectives.
• Arrange travel and accommodation for executives.
• Prepare expense reports.
• Screen calls, take messages, respond to requests, and refer non-routine calls appropriately.
• Draft correspondence for internal announcements, board meetings, and other organizational communications.
• Greet guests and handle inquiries professionally.
• Use discretion and good judgment with sensitive information.
• Perform additional duties as assigned by executives.
• Organize complex calendars and resolve scheduling conflicts.
• Manage office administration, liaising with PRO, supporting HR, and handling country-specific matters.
• Manage pantry and office supplies.
• Coordinate with facility management on parking, lease agreements, insurance, and janitorial services.

Provide basic IT and office support, including:

• Follow-up on internet renewal
• Router replacement
• IT assets procurement, maintenance, repair, and inventory management

Manage travel logistics, answer landline calls, support leadership with reports and correspondence, oversee medical insurance renewal, and perform other duties as needed.

What you will bring to the party;

• 2+ years experience supporting executive-level individuals, ideally in a tech startup or large tech company.
• Proficiency in Google Docs & Microsoft Office.
• Experience supporting local and international offices administratively.
• Excellent communication skills in English and ideally Arabic.
• An outgoing, bubbly personality.

Are you ready to shape the future of payments in MENA?