Office Admin Assistant

CLF; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking a Lady Office Admin and Sales Coordinator Assistant to join their team. The role involves managing international purchasing, invoicing, and various office administrative tasks. Ideal candidates are proactive, well-organized, and possess strong communication skills in English, with a minimum of 2 years' experience in a similar field.

Qualifications

• Minimum 2 years of experience in international purchasing and office work.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Organized, detail-oriented, trustworthy with strong communication skills.

Responsibilities

• Handle purchasing tasks with international suppliers.
• Prepare and issue accurate invoices for clients.
• Assist in day-to-day office operations and admin duties.

Skills

International purchasing

Invoicing

Office administration

Strong communication skills in English

Microsoft Office

Organized

Detail-oriented

Customer-focused

Multitasking

Job description

We are looking for a Lady Office Admin and Sales Coordinator Assistant with solid experience in international purchasing, invoicing, and office administration to join our growing team. This role supports daily operations, assists management, and helps ensure the smooth flow of the office. The ideal candidate is well-organized, proactive, and comfortable handling both procurement and general admin responsibilities.

Key Responsibilities:

Purchasing

- Handle purchasing tasks with international suppliers (placing orders, following up on shipments, coordinating deliveries)

- Communicate with suppliers via email and other platforms

- Manage shipping and receiving of goods, including tracking and documentation

- Maintain and organize purchasing records and supplier files

Invoicing

- Prepare and issue accurate invoices for clients or internal use

- Coordinate with accounts for payment processing

- Maintain organized billing records

Administrative & Office Support

- Assist in day-to-day office operations and admin duties

- Support the CEO and management with scheduling, documentation, and office tasks

- Organize and maintain office files and records

- Answer phone calls professionally and route inquiries appropriately

- Greet visitors and clients, and serve coffee or refreshments when needed

- Help ensure a clean, welcoming, and efficient office environment

Job Location: Business Bay, Dubai

Salary: 5,000.00 AED

Work Timings:

Monday to Friday 9:00 AM - 6:00 PM

Saturday: 9:00 AM - 2:00 PM

Sunday: OFF

Skills

Female applicant with minimum 2 years of experience in:

- International purchasing

- Invoicing

- Office and administrative work

- Strong communication skills in English (written and spoken)

- Proficient in Microsoft Office (especially Excel, Word, and Outlook)

- Organized, detail-oriented, and trustworthy

- Friendly, presentable, and customer-focused

- Able to multitask and work independently under minimal supervision